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buttonsnbobbins
January 14, 2019
Question

Adding Bank transactions manually

  • January 14, 2019
  • 1 reply
  • 0 views

I am a cash/card retail seller and want to find out how to record the payments against the invoices. I do not bank every day so the deposits are not necessarily exactly the same as the sales invoices as i do not bank odd amounts only notes. Some of the payments are also card payments and l do not receive the full amount from the merchant so not sure how l account for the fees

    1 reply

    AlcaeusF
    AlcaeusF
    January 15, 2019

    Hello there, buttonsnbobbins.

     

    It would be my pleasure to answer any questions you may have about matching the payments to invoices.

     

    The first thing you can do is to receive the payments for the full amount of each invoice.

     

    Here's how:

     

    1. On the left navigation bar, select Sales.
    2. Go to the Invoices tab.
    3. Search for the invoice.
    4. Click Receive payment.
    5. Make sure to select Undeposited Funds.
    6. Enter necessary information.
    7. Click Save and close.

    Since you paid the invoices with the full amount, the next thing to do is create a deposit with a negative amount.

     

    Let's do it by following these steps:

     

    1. Click the Plus sign.
    2. Select Bank Deposit.
    3. Choose your bank.
    4. Below Select Existing Payments, put a check mark on the payment you want to add the fee.
    5. Below Add New Deposits, add an account (ex. Bank Charges).
    6. Enter the negative amount.
    7. Click Save and close.

    By doing the steps above, the amount from the invoice and payments will be the same. The Account Receivable will also now show the paid invoices and bank account with the correct deposits.

     

    I hope that this response helps you with what you need. Let me know if I can be of additional help. 

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