Skip to main content
J
Jo1520
January 17, 2022
Question

Is there a way that Invoices can be authorised electronically if we go paper free?

  • January 17, 2022
  • 1 reply
  • 0 views

We are looking to go paper free as a Business.  Not all Invoices have delivery notes and would therefore need authorisation from a Manager to be able to pay it.  Is there anyway electronic authorisation can be added to an Invoice without the Invoice being printed, signed/authorised and scanned back in.  Maybe the appropriate manager can be added to the Invoice and an emailed Notification sent to them requesting that they authorise the Invoice?  Also a list of unauthorised Invoice can be seen etc.

1 reply

G
GeorgiaC
January 17, 2022

Hi Jo1520, thanks for joining the Community - there's currently no way to add electronic authorisation to the invoice but we agree this would be a great feature to have and we've passed this information to our Product Team for consideration. 🙂

J
Jo1520Author
January 17, 2022

That's great.  Definitely worth investigating.  I.e When a Bill/Invoice is processed, you have the ability to select an authoriser(attached to an email address).  They then receive an emailed notification saying that an Invoice needs authorising. They can then log in ONLY to view the appropriate invoice and check a box giving their authorisation to pay.  The Finance Dep are able to view any outstanding unauthorised Invoices etc.

Along with the above - Maybe another box that allows you to just tick no authorisation needed, when a delivery note is available.  

G
GeorgiaC
January 17, 2022

Thanks Jo1520, they're great additional points and we'll be sure to raise these too - if you have any further thoughts in the future, you can submit these by navigating to the Cog > Feedback within your account, this way your ideas will be submitted directly to our developers who review and implement changes regularly. 👩‍💻

Terms & ConditionsAccessibility statement