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JackD
April 17, 2018
Solved

Matching deposits to invoices

  • April 17, 2018
  • 1 reply
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We just moved to Online from the desktop version and started syncing our accout with the bank. I'm trying to figure out how to assign deposits made for multiple invoices - for example the bank may show a single deposit that is actually payment from 4 different clients that need to be matched to their open invoices. If it's a deposit that is a payment for a single client invoice it's simple to match the payment to the invoice (Quickbooks shows a record found and allows the match) but I can't find a way to match a single deposit to multiple open invoices. Thanks.

    Best answer by

    Hi JackD,

     

    Thanks for joining our Community.

     

    I can certainly help you here.

     

    When you have a bulk deposit appear in your bank feed and you wish to match it to multiple open invoices to settle them, there are two ways to do this.

     

    You can either record a Receive Payment for the full amount and tick the open invoices on the Receive Payment that make up the payment. This can then be matched to the transaction you see in For Review.

     

    Alternatively, you can match directly from For Review by using the Find Match function. To do this, simply follow the below steps.

     

    1. Click on the transaction line as it appears in For Review to expand the options fields.
    2. Click on the radio button beside Find Match.
    3. On the search screen that appears, you will see the open invoices that are available to match to
    4. Tick beside each open invoice you wish to settle using the payment
    5. Once you are happy with the invoices selected, click on Save to match the payment

     

    Either option will settle multiple invoices against the one payment and gives you flexibility to find the solution that works best for you.

     

    Let me know if you need anything further

     

     

     

    1 reply

    A
    Anonymous
    Answer
    April 18, 2018

    Hi JackD,

     

    Thanks for joining our Community.

     

    I can certainly help you here.

     

    When you have a bulk deposit appear in your bank feed and you wish to match it to multiple open invoices to settle them, there are two ways to do this.

     

    You can either record a Receive Payment for the full amount and tick the open invoices on the Receive Payment that make up the payment. This can then be matched to the transaction you see in For Review.

     

    Alternatively, you can match directly from For Review by using the Find Match function. To do this, simply follow the below steps.

     

    1. Click on the transaction line as it appears in For Review to expand the options fields.
    2. Click on the radio button beside Find Match.
    3. On the search screen that appears, you will see the open invoices that are available to match to
    4. Tick beside each open invoice you wish to settle using the payment
    5. Once you are happy with the invoices selected, click on Save to match the payment

     

    Either option will settle multiple invoices against the one payment and gives you flexibility to find the solution that works best for you.

     

    Let me know if you need anything further

     

     

     

      J
      JackDAuthor
      April 18, 2018

      Thanks - that's exactly what I needed.

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