Multi Company/Project Account Set Up

Thank you for choosing QuickBooks as your business partner, Kye1. You can use location and class tracking to manage your letting blocks effectively. I'll be glad to help you out with both processes.

If you are using the Plus or Advanced plans of QuickBooks Online, you can effectively track and manage each of your development sites with advanced tracking features. However, if you're not currently subscribed to these plans, I recommend upgrading your subscription to access these functionalities.

Location tracking allows you to track and manage your sales, purchases, and profitability by business location, thus enhancing the clarity of your financial reports. In addition, class tracking enables more detailed categorization within each location, organizing transactions by type.

Please know that the Plus plan limits you to 40 classes and locations combined. In contrast, the Advanced version offers unlimited classes and locations, providing greater flexibility for managing multiple properties. For reference, please see this article: Learn about usage limits in QuickBooks Online.

To utilize these features, make sure to enable both options in your Accounts and settings. To do so, please follow the steps below:

1. Open your QuickBooks account.
2. Go to the Gear icon, then select Accounts and settings.
3. Navigate to the Advanced tab, then click the Categories section.
4. Toggle on both Track classes and Track location.
5. Once done, click Save, then Done.

To create an item, you can go to the All List section and add a relevant entry. Here are the steps you can follow:

For locations:

1. Go to the Gear icon, then select All lists.
2. Navigate to the Locations option, then click the Add new button. 
3. Enter your location's name from the field provided.
4. You have the option to tick the This location has a different address where customers contact me or send payments option if your developmental site has a different address. After that, add the correct address.
5. Once done, click Save.

For classes:

1. Go to the Gear icon, then select All lists.
2. Navigate to the Locations option, then click the Add new button. 
3. Enter your class name from the field provided.
4. Once done, click Save.

Moving forward, when recording transactions for this project, ensure that each one is accurately assigned to the correct class and location to properly manage and track your financial records.

I'll include some articles to help you add more details to your report and maintain your current settings for future use:

• Customise reports in QuickBooks Online.
• Memorise reports in QuickBooks Online.

If you have other concerns or question about setting up your QuickBooks account, feel free to post or reply to this forum. We're always available to assist you.

@Kye1 

QBO Advanced is the only subscription plan you can consider for your business operations. If you are on a budget, you may want to consider using an old QB Desktop and convert to QB Online once you are ready.