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MarthaW1
March 27, 2023
Question

AP JE showing up as a check

  • March 27, 2023
  • 1 reply
  • 0 views

I cut a check in FY23 for an expense that should have been recorded in FY 22. I corrected it with a FY 22 JE where I debited the expense account and credited Accounts Payable. Next, I reversed the entry at the beginning of FY 23. Now the amount is showing up as a check that needs to be paid. Can you please assist in correcting this?

1 reply

JaeAnnC
JaeAnnC
March 27, 2023

Thanks for connecting with us, Martha.

 

Yes, I can assist you how to correct your journal entry, so your check won't show as payable in QuickBooks Desktop (QBDT).

 

In QBDT, you can use the Transaction Journal report to see which accounts you'll have to debit or credit. To do that:

 

  1. Go to Banking and select Write Checks.
  2. Use the Find feature to locate the check you created.
  3. Once found, go to the Reports tab and select the Transaction Journal.

 

Depending on what's shown in the Debit and Credit columns, you'll see which accounts you need to debit or credit. Please see the attached screenshot below for a visual reference.

 


That said, you'll have to credit your bank account instead of the Accounts Payable.
 

Moving forward, you can create a backdated check in QBDT to save the effort of making a journal entry to balance your accounts. 

 

Additionally, several reports are available in QBDT to meet your company's needs. It uses a report as a series of instructions to present information from your company file.

 

Please don't hesitate to swing by the Community if you have other questions about writing checks in QBDT. We're always here to assist you further. Keep safe!

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