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KYSMTeach
May 20, 2025
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Bank fee Charges in QB desktop

  • May 20, 2025
  • 1 reply
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When I reconcile accounts...I have the option to enter the Bank fees at the beginning of the reconciliation...office personnel would like to see the transaction in the register/ledger.  What is the best way to enter bank fee charger, i.e. money order fees, in the register?

    Best answer by FishingForAnswers

    @KYSMTeach  It should create a transaction in the register regardless as service charges will lower the balance of said register.

     

    That said, you can either enter it directly in the register as you would any other transaction (probably under Bank Service Charges, but it doesn't really matter what you call it as long as it's easily identifiable) or through the Write Checks window, using 'eft' or 'debit' or similar in place of the check number.

    1 reply

    FishingForAnswers
    FishingForAnswersAnswer
    May 20, 2025

    @KYSMTeach  It should create a transaction in the register regardless as service charges will lower the balance of said register.

     

    That said, you can either enter it directly in the register as you would any other transaction (probably under Bank Service Charges, but it doesn't really matter what you call it as long as it's easily identifiable) or through the Write Checks window, using 'eft' or 'debit' or similar in place of the check number.

      C
      Carneil_C
      May 20, 2025

      I agree with FishingForAnswers, KYSMTeach. You either record it directly from the register under the Bank Service Charge or enter it through the Write Checks window. I'll help you by providing the detailed process below.

       

      To record a bank service charge directly from the register in QuickBooks Desktop, you can follow these steps:
       

      1. From the register, select the next blank line to record the new transaction.
      2. Fill in the Fields.
      3. In the Account column, select the expense account you want to use for the bank service charge (e.g., "Bank Fees" or "Bank Charges"). If you don’t have one yet, you can create one from the Chart of Accounts.
      4. Click Record.
         

      Alternatively, here's how you can record the transaction from the Write Checks:

       

      1. Go to the Banking menu and select Write Checks.
      2. Enter the necessary details.
      3. Use the bank fee expense account.
      4. Click Save & Close.
         

      Let me know if you have additional questions about managing bank fee charges or other QuickBooks Desktop-related concerns. I'm just a few clicks away to help you.

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