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hle94
June 19, 2022
Question

Bank reconciliations - Missing deposits

  • June 19, 2022
  • 2 replies
  • 0 views

Hello,

The Quickbooks at my company has had a crash. And deposits in 3 months of the beginning of this year disappear. If I re-entry manually the missing deposits in those 3 months, will it affect the reconciliations in those 3 months? And in this situation, what should I do?

Thank you so much for your time and your advice/tips/recommendations if any.

2 replies

M
Mmasinas
June 20, 2022

Hello there, @hle94.

 

Let me get the help you need with your transactions so you can do bank reconciliation.

 

If those bank deposits are previously reconciled and missing, you can manually enter them into the system and marked as reconciled. Doing this won't affect your reconciliations in those three months.

 

If you're using QuickBooks Online, here's what you'll need to do:

  1. In the left menu, click Accounting. 
  2. Go to the Chart of Accounts tab.
  3. Locate the bank account and click View register.
  4. On the Bank Register page, click the Add check drop-down arrow below the Date column.
  5. Select Deposit.
  6. Enter the Bank deposit information and choose R in the blank box beside the deposit amount.
  7. Once done, select Save.

 

If you're using QuickBooks Desktop, follow these steps:

  1. Go to the Lists menu at the top.
  2. Select Chart of Accounts.
  3. Locate and open the bank account. 
  4. Enter the Bank deposit details and put a checkmark beside the payment column.
  5. Select Record.

 

To further guide you in doing or fixing a reconciliation in QuickBooks, I'd recommend checking out this article:  Reconcile Hub.

 

That's it. I'm confident this will help to get you on the right track.

 

For more help with other tasks in QuickBooks, check our articles here. 

 

Let me know if I can be of further help. I'll be around to answer it for you. Take care. 

M
Mmasinas
June 20, 2022

Hello there, @hle94.

 

Let me get the help you need with your transactions so you can do bank reconciliation.

 

If those bank deposits are previously reconciled and missing, you can manually enter them into the system and marked as reconciled. Doing this won't affect your reconciliations in those three months.

 

If you're using QuickBooks Online, here's what you'll need to do:

  1. In the left menu, click Accounting. 
  2. Go to the Chart of Accounts tab.
  3. Locate the bank account and click View register.
  4. Click the Add check drop-down arrow below the Date column.
  5. Select Deposit.
  6. Enter the Bank deposit information and choose R in the blank box beside the deposit amount.
  7. Once done, select Save.

 

If you're using QuickBooks Desktop, follow these steps:

  1. Go to the Lists menu at the top.
  2. Select Chart of Accounts.
  3. Locate and open the bank account. 
  4. Enter the Bank deposit details and put a checkmark beside the payment column.
  5. Select Record.

 

To further guide you in doing or fixing a reconciliation in QuickBooks, I'd recommend checking out this article:  Reconcile Hub.

 

That's it. I'm confident this will help to get you on the right track.

 

For more help with other tasks in QuickBooks, check our articles here. 

 

Let me know if I can be of further help. I'll be around to answer it for you. Take care. 

H
hle94Author
June 20, 2022

Hello,

 

The reconciliation has been conducted on time every month. After the Quickbooks has had a crash recently, all deposits from March, 2018 to July, 2018 disappear. So, in this situation, what should I do? After I re-entry manually all the missing deposits in those months of 2018, will it affect the month reconciliations of this year 2022 which have been already reconciled???

 

Thank you!

C
Charies_M
June 20, 2022

Welcome back, hle94.

 

I'm here to continue the help you need on reconciling missing deposits in QuickBooks Online (QBO).

 

Once you have re-entered all the missing deposit transactions, you can then manually to reconcile them. Here's how to reconcile them:

 

  1. Go to the Gear icon.
  2. Select Reconcile. If you're reconciling for the very first time, select Get started to continue.
  3. From the Account dropdown arrow, select the account you want to reconcile. Make sure it's the same one on your statement.
  4. Follow the on-screen instruction. You can refer to this article to help you in completing the task: Reconcile an account in QuickBooks Online.

To answer your question whether this will affect the month of reconciliation for this year 2022, the answer is no. As what the previous representative mentioned, if the bank deposits were previously reconciled, manually entering them into the system and marking as reconciled won't affect your reconciliations.

 

After reconciling your account, you can pull up a reconciliation report. It serves as your guide to avoid issues in doing future reconciliations. For more tips and details about reconciliation in QuickBooks Online, please use these resources:

 

I'm also adding these articles for reference:

Reach out to me if you have additional questions about recording transactions and reconciling accounts in QBO. I’m here to help and make sure you’re taken care of. Have a great rest of the day.

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