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V
VJR
February 17, 2021
Question

Check deposited twice

  • February 17, 2021
  • 2 replies
  • 0 views

We have a feature in our scheduling system that will process

a mobile check into our bank account. 

Our technician brought in the check to the office and didn't tell us

that he did a mobile capture.   So we deposited it

into the bank again.  The amount was then debited to our

account.   What journal entry do I need to do? As I need

to match this transaction in the bank feeds. 

It's not a double payment, it's our error for depositing a check

again that was already deposited.  

2 replies

BigRedConsulting
BigRedConsulting
February 28, 2021

If you mean that you have deposited the check twice and you still have the money - that's where it settled - then write a check to the person who wrote you a check. Use the same account you used on the second deposit to reverse it.

V
VJRAuthor
February 28, 2021

No the bank debited our checjking account for the amount of the check.

I don't know what to do with it in bank feeds. 

R
Ryan_M
February 28, 2021

Hi @VJR,

 

Thank you for your prompt reply.

 

I agree with what BigRedConsulting stated above, which is to create a check for the person who wrote you the check. Enter the same amount and use the same account where it was deposited. This way, it offsets the duplicate deposit amount from before.

 

Take a look at this article: Record a vendor refund in QuickBooks Desktop. It lists several scenarios for a vendor refund, and how to enter it in QuickBooks Desktop (QBDT).

 

Feel free to post a reply if you have other questions with your QBDT company, and I'll take care of it. 

A
AlleyTrees
June 25, 2022

Did this ever get figured out? I have the same problem currently and we don't have an accountant to ask, which seemed to be the only answer on this thread.

B
Books101
June 28, 2022

It's been a few months, so I can't recall the exact steps in QB.  I basically followed the directions for "entering a bounced check using a journal entry" in the QB forum. 

 

The final JE was:

 

Debit to Accounts Receivable for XXX

Credit to Bank account with duplicate amount for XXX

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