Skip to main content
F
FCNc
October 20, 2023
Solved

checks

  • October 20, 2023
  • 1 reply
  • 0 views

I recently had to handwrite several checks due to printing issues.  When I was able to start printing checks again I failed to change the starting check number in QB. While trying to reconcile my bank statement I found a check has a number different from the bank.  This has made the totals different, as well as the payee.  I'm not sure how to fix this and still have a good audit trail.  Obviously, I cannot correct what the bank sent me.  This involves two checks, one of which has cleared but, the other has not.

Best answer by ShyMae

The information you've provided is greatly appreciated, @FCNc. 

 

I understand the importance of having an accurate check number when reconciling transactions. In QuickBooks Online (QBO), you can customize the number of your checks to whatever you prefer. 

Also, you can edit or modify the check number and payee name, as well as delete the check if needed. This way, you can create a new transaction with the correct details. It's best to follow the number from your bank statement. 

 

As mentioned, you have an incorrect and uncleared check. You don't have to worry, you can edit it from the Bank Register. 

Here's how: 

 

  1. Go to Accounting. 
  2. Find the correct bank and select View Register.
  3. In the Ref No. Type column, find and choose the uncleared check.
  4. Click the number and delete. Then, type in the valid check number from the bank. 
  5. If the Payee name is incorrect, you may change it by clicking the dropdown. 
  6. Click the empty column to change C, which means it's cleared.
  7. Once done, hit Save.

Matching all downloaded transactions  connected to online banking is essential for a seamless process when it's time to reconcile. By doing so, you can ensure that all transactions are accurately recorded in QBO and that no duplicates or missing transactions are present. When you finish reconciling, you can print or export your reconciliation report. 

 

For future reference, you can automatically categorize transactions in QBO by creating a rule. To learn how to set it up, check out this article: Set up bank rules to categorize online banking transactions. 

 

Please do not hesitate to reply if you need further assistance with your checks. I'll be here to assist you. Stay safe! 

1 reply

S
ShyMaeAnswer
October 20, 2023

The information you've provided is greatly appreciated, @FCNc. 

 

I understand the importance of having an accurate check number when reconciling transactions. In QuickBooks Online (QBO), you can customize the number of your checks to whatever you prefer. 

Also, you can edit or modify the check number and payee name, as well as delete the check if needed. This way, you can create a new transaction with the correct details. It's best to follow the number from your bank statement. 

 

As mentioned, you have an incorrect and uncleared check. You don't have to worry, you can edit it from the Bank Register. 

Here's how: 

 

  1. Go to Accounting. 
  2. Find the correct bank and select View Register.
  3. In the Ref No. Type column, find and choose the uncleared check.
  4. Click the number and delete. Then, type in the valid check number from the bank. 
  5. If the Payee name is incorrect, you may change it by clicking the dropdown. 
  6. Click the empty column to change C, which means it's cleared.
  7. Once done, hit Save.

Matching all downloaded transactions  connected to online banking is essential for a seamless process when it's time to reconcile. By doing so, you can ensure that all transactions are accurately recorded in QBO and that no duplicates or missing transactions are present. When you finish reconciling, you can print or export your reconciliation report. 

 

For future reference, you can automatically categorize transactions in QBO by creating a rule. To learn how to set it up, check out this article: Set up bank rules to categorize online banking transactions. 

 

Please do not hesitate to reply if you need further assistance with your checks. I'll be here to assist you. Stay safe! 

Terms & ConditionsAccessibility statement