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Esther Jandorf
December 9, 2022
Question

Converting Credit Card Charges to a bill

  • December 9, 2022
  • 2 replies
  • 0 views

I enter the Credit Card Charges DAILY.  When the statement arrives it has an amount and due date.  I would like to create a bill to reflect this.  How do I go about creating the bill to show up in payables, without "double entering"?

2 replies

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SirielJeaB
December 9, 2022

Welcome to the Community, @Esther Jandorf. Thanks for reaching out to us.

 

I'll show you how to convert credit card charges to bills while avoiding "double entry" in QuickBooks Desktop.

 

To begin, take note of your credit card charges' details or information, then delete the credit card charges. After that, recreate them by entering bills. Here's how:

 

  1. Select Enter Bills from the Vendors menu.
  2. Fill out the required fields after selecting a vendor from the dropdown.
  3. Choose the type of bill you want to record.
  4. To save the bill, click Save.

 

The following article will guide you through the process of tracking vendor refunds: Record a vendor refund in QuickBooks Desktop.

 

If you require any additional help with your bills in QuickBooks Desktop, Simply leave a comment below. I'm always here to help you, Esther Jandorf. Have a great day.

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emilyballou
July 24, 2024

This is not a conversion of a charge to a bill.  It's simply deleting a charge and then manually reentering a bill.  Is there a way to convert (change) a charge to a bill?

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Shania_C
July 24, 2024

Thank you for providing us with information, @emilyballou.

 

Let me assist you in converting Credit Card Charges to a bill in QuickBooks Desktop (QBDT).

 

I understand that this might seem misleading to you; however, to clear things up, the ability to convert a charge to a bill has no direct way in QuickBooks Desktop. As @BigRedConsulting mentioned, charges simply become regular check or bill transactions that utilize your credit card account as the "expense" account in the transaction details. Furthermore, you can create these entries manually by following my colleague, @SirielJeaB process on reentering a bill in QuickBooks Desktop.

 

Additionally, I'm leaving you some recommended articles to guide you on how to record a vendor refund or credit. Also, to help you learn how to track the money you owe your vendors you can check this article: Accounts Payable Workflows in QuickBooks Desktop.

 

Let me know if you have other questions about managing your bill or any QB-related questions. I'll be here to provide you with the details you need. Have a great day!

BigRedConsulting
BigRedConsulting
December 9, 2022

@Esther Jandorf 

RE: How do I go about creating the bill to show up in payables, without "double entering"?

 

When you reconcile a credit card, at the end of the process you're offered the options to create a bank check (which can be post-dated) or create a bill (that you can pay later), either of which will pay down the credit card account balance. That's one way.

 

In both cases, though, there's nothing special about those transactions. They just become a regular check or bill that happens to use your credit card account as the "expense" account in the detail area of the transaction. You can just as easily create either of these transactions manually by doing the same. 

 

Either of these transactions functions as transfer from one balance sheet account to another and so doesn't impact your Profit & Loss statement again.

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