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ScubaPro
December 15, 2020
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Enter credit card purchases and pay credit card bill

  • December 15, 2020
  • 1 reply
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I have figured out how to enter a bill and say it was paid with a credit card, but I do not know how to show that I paid my credit card bill at the end of the month and how does that affect the fact that the bills are already showing as paid by a credit card? I'm afraid if I enter the information wrong it will screw up my bank account information.

 

Please help!

Best answer by MadelynC

To be clear, entering the credit card credit under banking is how I show I paid the credit card bill?

 

Sorry I'm still confused so correct me if I'm wrong. When I enter the bill under vendors and say pay bill, is that saying I paid the vendor but re-entering the same information under banking shows I paid the credit card bill?

 

If so, it seems like a lot of steps to enter each item separately under banking instead of just entering a payment to the credit card for the entire amount to show that payment as a single bill instead of having to re-enter all the same information individually again.

 

If I have that wrong, please let me know.


I can handle this for you, @ScubaPro. 


When you make a purchase, you’ll want to enter a bill then use the Pay bill feature to mark the items paid. Then match it to the credit card transaction under bank feeds. 


Since you’re using a credit card to pay for the said purchase, you can enter the payment by transferring the record. That means you’ll need to create a bank transfer to pay your credit card bill and to show it settled in the program. Here’s how:

 

  1. Go to the Banking menu, then choose Transfer Funds.
  2. Select the account you need to transfer the payment/bill from.
  3. Choose the Credit Card in the Transfer Funds to.
  4. Mark the box if you have it online.
  5. Enter the amounts and class if needed.
  6. Hit Save and close.

Once you're done with the transfer process, you need to match it with your downloaded events. Doing this presents that you have paid the credit card bill amount. 


You can use this article for your future reference about reconciling accounts in QuickBooks Desktop. It has complete instructions to ensure everything is properly recorded. 


By these steps, books are surely accurate. Don’t hesitate to leave a message below if you have follow-up questions about your transaction. The Community is always here to lend a hand.

1 reply

C
Charies_M
December 15, 2020

Thanks for coming here, ScubaPro.

 

You'll want to enter a Pay Bills to show that you paid the credit card bill at the end of the month. To do that, please follow the steps below:

 

  1. Go to Vendors.
  2. Choose Pay Bills.
  3. Fill in the necessary information. Choose Credit Card as Method.
  4. Click Pay Selected Bills.

You'll want to review the bills you created and paid by running the Transaction List by Vendor and filter it to show bills paid.

  1. Go to Reports.
  2. Choose Vendors & Payables. Then, click Transaction List by Vendor.
  3. Click Customize Report. Go to the Filters tab.
  4. Select Transaction Type. Then, choose Multiple Transaction Types.
  5. Check the Bill and Bill Payment. Click OK.
  6. Hit Refresh.

For more details about customizing reports, you can check out these articles:

Of course, you're always welcome to visit us again if you need help while working with QuickBooks. It will be my pleasure. Stay safe and have a great day ahead!

S
ScubaProAuthor
December 16, 2020

I hate being long winded, but I see I was exactly clear.

 

Once I have logged a bill as paid by credit card, I will need to eventually pay my credit card bill. I do that online. I am, to say the least, and QBD novice so some of these instructions do not make sense and appear to be overly complicated to perform simple functions. I'll be a bit more specific in what is confusing me.

 

As I do through the below steps I have these question and comments.

 

When I pay bills under vendors, does that mean I used my credit card to pay the bill or that I paid my credit card bill?

 

I am very confused about the reports instructions. The instructions say to select "Bill" and "Bill Payment", however, those are not options for me to select in QBD 2021 Pro. Is there something else I need to select? Once I do select the right option, is that where I enter that I paid my credit card bill?

 

The instructions below end at step 5 and that seems to be incomplete to me. Is there a QB for dummies I can read because this is not intuitive at all (to me).

 

Thanks again

    G
    GlinetteC
    December 16, 2020

    Thanks for getting back to us, ScubaPro. Let me clear your confusions about paying bills in QuickBooks Desktop.
     

    If you have a Bill that could only mean it should be from your Vendors and not from (Credit Card Company). Then you can record payment for that bill to report that you've paid your vendor for that specific bill. 

     

    On the other hand, for your Credit Card payable, you'll create a Credit Card Credit and not a Bill. I'll show you how:

     

    1. Go to the Banking menu and select Enter Credit Card Charges.
    2. Tick Refund/Credit radio button.
    3. In the Expenses tab and select the Bank account that paid the credit card.
    4. Enter the needed information.
    5. Select Save and Close.

     

    That should do it! If you have any other additional concerns regarding bills, please do add them below. I'll be sure to get back to you to help.

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