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timjackwhite
May 14, 2022
Question

Erroneously recorded a deposit as a payment (credit) in check register

  • May 14, 2022
  • 1 reply
  • 0 views

Hi, I erroneously and manually recorded a mobile (ATM) deposit in the Payment column of the check register instead of the Deposit column.  (FYI:  This entry had not been reconciled.)  Now when i go back to delete the amount in the payment column and add it to the deposit column and save the transaction, the following message comes up:  "You cannot record a negative check.  For deposits use the make deposits window."  Originally the mistake looked like:

Date: 12/21/2021

Payee:   "Mobile Deposit"

Payment column:  79.77

Deposit column:  nothing entered here  

Any solutions would be appreciated.

 

1 reply

Rose-A
Rose-A
May 17, 2022

I'm glad to hear from you today, timjackwhite.

 

"You cannot record a negative check. For deposits use the make deposits window" occurs when you're trying to change the transaction from a check to a deposit transaction.

 

You can only edit the amount for the same transaction type in QuickBooks Desktop.

To ensure your deposit is recorded correctly in the program, I'd suggest deleting and re-creating the transaction. This way, you can avoid getting the error message.

 

Here's how to delete the transaction:

 

  1. From your check register, double-click the payment to open the transaction.
  2. Click Delete at the top of the check.
  3. Hit OK to confirm the deletion.

 

Once done, you can go back to your check register and re-create the transaction. This time, ensure to enter the amount into the DEPOSIT column.

 

You might find this article interesting: Record and make bank deposits in QuickBooks Desktop. This will provide you with steps on how to record deposits through the Make Deposits window.

 

Let me know if there's anything else you need. I'd be more than willing to provide you with a helping hand.

Rose-A
Rose-A
May 19, 2022

Hi, timjackwhite.

 

Hope you're doing great. I wanted to see how everything is going about recording a deposit. Was it resolved? Do you need any additional help or clarification? If you do, just let me know. I'd be happy to help you at anytime.

 

Looking forward to your reply. Have a pleasant day ahead!

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