Excluding vs deleting unmatched bank feed transactions

Thanks for checking in with us, SurlyBird.

If you need to exclude and then delete the downloaded bank transactions, it will not go back to the Banking page where you can categorize or match them. On your next question, yes you can leave those transactions in the Excluded tab if you want to see those records. If not, then you can delete them after you exclude the transactions.

If the downloaded transaction is a personal expense, we recommend adding it to QuickBooks, rather than excluding it. Otherwise, your bank account in QuickBooks won’t match your bank statement when you reconcile it. To avoid recording the transaction as a business expense, many business owners add the transaction to an equity account they’ve created, called an owner’s draw.

As always, check with your accountant or bookkeeper if you’re not sure how to handle a personal expense or any other type of transaction. Here's how to exclude bank transactions: 

1. Go to Transactions, then select Bank transactions (Take me there).
2. Choose the For Review tab.
3. Select the checkbox of the transactions to exclude.
4. Press Exclude.

The transaction moves to the Excluded tab of the Banking page. If you accidentally exclude the wrong transaction, just go to the Excluded tab and select the checkbox for the transaction. Once done, select Undo and the transaction goes back to the For Review tab so you can decide what to do with it again. To learn more about this one, check out this article: Exclude a bank transaction you downloaded into QuickBooks Online.

Moreover, I'm adding this article that tackles reconciliation to ensure your account is balanced and accurate: Reconcile an account in QuickBooks Online.

I've got your back if you have more questions about managing your banking transactions. Just leave a comment below and I'll be back.