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April 9, 2025
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Funds Transfer Across Fiscal Years & QB Files

  • April 9, 2025
  • 1 reply
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I transferred funds from one account (PP) on 12/31 to (CK), but it didn't post there til 1/3.  They are in two different QB files the first in the prior year and the second in the current year.  How do I show this transaction in each file?

 

Using QB Desktop 2020

Best answer by BigRedConsulting

The starting dates are the same for the file and both accounts, Jan. 1, 2024. 

 

What do I need to enter to show the debit from CK without effecting the PP account?

 Write a check & Opening Balance Equity as the account? If so, what do I put in the vendor area?


I think I already addressed that, though I may have gotten the two accounts confused.

 

If it's the checking account that's missing a transaction on the account's statement, then enter it in the checking account register. Use either an expense/income account, or an equity account.

1 reply

BigRedConsulting
April 9, 2025

Record both sides of the transfer on the same day, as one transaction. The day it clears is irrelevant.

 

Even so, why two files?  There's usually no reason to create a new file with the new year.

XLevelAuthor
April 10, 2025

It doesn't allow reconciliation that way.

BigRedConsulting
April 10, 2025

I'm not sure what you mean?

You can reconcile both sides of a transfer transaction, or a check or deposit transaction used to record  the transfer. There's no need for two transactions to do so.