Help with process of deposits payment coming in form a software and then posting?

Hi there, @tracy-lowenac-co.

I appreciate you for reaching out to us here on the Community page. I can share with you some information about how QuickBooks Online works with bank deposits.

Once you've recorded a payment on an invoice to the undeposited funds, you can deposit the amount to your real bank through the Bank Deposit tab.

Here's how:

1. Go to the (+) New icon, then select Bank Deposit.
2. Choose the payment you want to deposit from the Select the payments included in this deposit.
3. You can also add funds to the deposit under the Add funds to this deposit section.

Here are some of our help articles you can open to know more about payments and deposits:

• Record invoice payments in QuickBooks Online
• Record and make bank deposits in QuickBooks Online
• How to Record Bank Deposits in QuickBooks Online

If you've signed up for QuickBooks Payments, you can check out these links:

• How to set up QuickBooks Payments
• Take and process payments with QuickBooks Payments

I'm also adding this article for more tips about categorizing and matching online bank transactions in QuickBooks Online if your bank account is connected with QuickBooks.

Please feel free to get back to me here for any additional questions about the bank deposit. I always have your back. Thanks for dropping in, and cheers for more success!