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January 25, 2021
Question

How come you can't tag transactions that are split?

  • January 25, 2021
  • 6 replies
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Original commenter did not share additional details

6 replies

JenoP
January 25, 2021

Adding tags to transactions that are split is possible, seemahundal.

 

After making the split, open the transaction in your bank register and assign the tag from there. Here's how:

 

  1. Go to the Accounting menu and select Chart of Accounts.
  2. Look for the bank and click View register.
  3. Go to the Tags section and type in the tag that you want to assign.
  4. Click Save.

 

You can also go to the Categorized tab in the Banking screen. Just look for the transaction and click on it. Then, assign the tag in the Tags section. 

 

More details about this are discussed in these articles:

 

 

You can reply below or visit us again if you need more help. We're always here to be your guide. 

January 26, 2021

You can tag it as a whole but I want to tag each individual transaction that was split. For example, the split was an amazon purchase of inventory. I split the transactions to break down what was ordered so I can tag the items and track all year how much was spent on copy paper, for example. Or how much I spent on toner etc. 

January 26, 2021

Hello @seemahundal,

 

As of that moment, there isn't an integrated way to assign a tag with every line item of your transactions.

 

But don't worry, I'll pass along your request directly to our product developers so they may include this feature for future enhancements.

 

On top of that, I've also included this reference so you can get the latest updates while working with us: The QuickBooks Blog.

 

If you have any other questions, please let me know by leaving any comments below. I'll be here to lend a hand.

September 16, 2022

The reason Quickbooks does not let you use Tags for split transactions in Basic and Essentials products is that they want you to upgrade to their more expensive "product".  Tags that allow split transactions are called "Classes" and you have to pay for that premium feature to the tune of $35/month. I used classes for many years on Quickbooks Desktop Pro, but I have lost all previous years classes because I do not want to pay the extra $360 x 2 accounts = $720 a year for the next higher product containing class feature (2022 pricing).

 

This is no way to treat customers who have been using your software and relied on this feature for their accounts for years. Class functions should be available at all product levels.

 

As a note, if you need to bulk apply tags:

Banking -> Tags -> See all untagged transactions.

Next tick the transactions to be changed and click 'update tags' to add/remove tags.

 

 

May 12, 2023

You've doubled the price of Desktop and removed classes from the lower priced Online products (which have also increased in price, and are very expensive for a small business.) 
Simple features like classes and tagging split transactions are not available unless you upgrade to a prohibitively priced product, even though I have no need of payroll, sales channels, or any of the robust features of the more expensive levels. 
I only need to tag or classify each transaction (aside from accounts, which are now mislabeled "categories") and you've taken this away for no reason.
Horrible way to treat your long-time customers.

May 12, 2023

KLM1, I agree with you completely.

February 11, 2023

Quickbooks PLEASE add this feature.  I have taken the steps listed and submitted a feedback request already!

February 28, 2023

I can't believe this isn't possible.  What's the point of tags if we can't tag each individual line of a split transaction.  I always thought I was missing something and just needed to figure out what to do.  Please fix this!

April 28, 2023

I have been wanting the same feature.

 

The only workaround that I've discovered is to exclude the original transaction and create multiple new transactions.  By doing this you are able to tag each transaction individually.  

 

For my business it's helpful to use tags for jobs I perform.  This allows me to run a P&L for each job according to a quickbooks tag associated to jobs.  Albeit this does produce a huge number of tags, it can help to keep them sorted in groups and use a consistent system for naming each tag.   

May 15, 2023

I may have figured out a SOLUTION to this problem.  I was having the same issue and tried to figure the best/easiest way to correct this.

 

1.  First Categorize your expense.

2.  Then click on your "Categorized" transactions.

3.  Find your transaction and click on the purple category description to pull up the full "Bank Deposit" page - where you're able to edit the transaction.

4.  At the bottom of the page, click on "More" (it should be listed next to "Make recurring").

5.  When the pop-up window comes up, click on "Copy" (note: this may only be available for withdrawals/expenses).

6.  This should make a copy of the transaction in your bank register (note: the duplicate transaction won't show up in your "Categorized" list, but it will show up in your bank register).

7.  Click on "Go to bank register" at the top right of your transactions page.

8.  From there, you should be able to open the bank register for whichever account that the transaction was in, find the 2 transactions (1 being a copy), and you should be able to manually adjust the amount for each transaction, and also create a separate tag for each transaction.

 

I know other people have mentioned before about manually creating a separate transaction for the amounts that you need to split, but this may be an easier/quicker way to do so.  It also shouldn't mess up your balance, because your "Categorized" transaction should still show the total amount of that transaction.  But when you click into it, you will see it only listed for the amount that you manually entered.  This should also correctly show only that manually entered amount when you run P&L reports by tag groups.

 

Hope this helps!!!

July 8, 2023

The solution offered here does not seem to work for an expense.  The instructions are for bank deposits.

July 8, 2023

I can share some information about adding tags to an item in QuickBooks Online (QBO), @ChimenePollard.

 

The option to add tags to receipts is currently unavailable. The feature to add tags to receipts or all your transactions will be a great addition to the current features that we have, so I'll take note of it. 

 

I also encourage you to leave feedback on your account. Here are the steps:

 

  1. Go to the Gear icon and select Feedback.
  2. Provide your product suggestion. 
  3. Click on Next to submit feedback.

 

You can check out this article for more information about providing feedback to make the program better: How do I submit feedback?

 

For more information about adding new tags and putting them to your transactions, check out this article: Tag transactions in QuickBooks Online.

 

Here's a helpful guide on how you can record, edit, and delete expenses: Enter and manage expenses in QuickBooks Online

 

Let me know if you need further information about adding tags in QBO. I'm always here to answer them for you. Keep safe, and enjoy the rest of the day!