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lindastuckey09
July 27, 2021
Question

How do I download paychecks into desktop quickbooks?

  • July 27, 2021
  • 1 reply
  • 0 views
I generated paycheck with Quickbooks online payroll. How do I download them into my desktop version of quickbooks?

1 reply

G
Giovann_G
July 27, 2021

I'll ensure you're able to download paycheck, lindastuckey09.

 

If you are using our QuickBooks Online Payroll standalone product, you'll have the option to export or download any payroll transactions into QuickBooks Desktop(QBDT). Let's set up your Export Preference before exporting paycheck. Take note that you'll need a copy of your QuickBooks chart of account to ensure that the correct liabilities and expense account is selected.

 

Here's how:

 

  1. Go to the Gear icon in the top right corner.
  2. Select Payroll settings.
  3. Click the Pencil icon next to the Export option.
  4. Choose QuickBooks Desktop for Windows: downloadable IIF( Intuit Interchange Format) file and hit Continue.
  5. Enter the name of each account you are exporting.

 

Once done, you can now start to export individual paychecks: I'll show you how.

 

  1. Go to the Employees on the Payroll screen.
  2. Click Paycheck list.
  3. Choose the date filter to show the paychecks you want to export.
  4. Put a checkmark for the paycheck you wish to export.
  5. Select Export to accounting.

 

Please refer to this guide for your reference to see the detailed steps: Export into QuickBooks Online or Desktop from Core, Premium, or Elite Standalone Payroll.

 

In addition, feel free to review this article to learn how to import IIF files in QuickBooks Desktop: Export, import, and edit IIF files. Here you can find the steps to complete the import process.

 

Let me know if you have follow-up questions about exporting or downloading paycheck. I'm here to help. Take care always!

G
GoodScout
April 16, 2022

Advice is all good until I get to the Accounting Preference screen. There is no option to select to export to Desktop, Is this a new change? 

 

I briefly tried converting to QBO last month, but when I found out I'd have to re-input every piece of my payroll information I chose to upgrade from QB Mac Plus 2019 to QB Mac Plus 2022. Is the fact that Intuit still thinks I'm using QBO even though I cancelled it the reason I can no longer export my payroll transactions to QBDT? And if so, how do we fix that? 

R
Rea_M
April 16, 2022

I've come to share insights about exporting payroll transactions from QuickBooks Online (QBO) to QuickBooks Desktop for Mac, @GoodScout.

 

You can make changes to your payroll preferences at any time. The Export option should be available in the Payroll Settings window under the Auto Payroll section. Please see the screenshot below for your reference.

 

 

However, since you've already cancelled your account, you can no longer utilize the said option to export your payroll transactions to QBDT for Mac. You can learn more about this through this article: What happens to my QuickBooks Online data after I cancel?.

 

With this, you can either manually export your payroll reports (if you still have the option to do so) to get the data you need or contact our Payroll Care team to give you other options to achieve your goal.

 

For the complete list of payroll reports and how you can customize them, please see this article: Run payroll reports.

 

Also, to further guide you in managing your payroll transactions in both QBO and QBDT for Mac platforms, I'd recommend checking out one of our Help pages: QuickBooks Support. Please select the appropriate product from the Select a product section. 

 

Please don't hesitate to comment below if you have other concerns about exporting your payroll data from QBO to QBDT for Mac. I'm always ready to help. Take care, and I wish you continued success, @GoodScout.

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