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ellen-codd
December 31, 2022
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How do i merge two bank accounts?

  • December 31, 2022
  • 1 reply
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i have inadvertently created two different names for the same account and would like to merge their entries.
Best answer by Angelyn_T

please see the attached screen dump


You're always welcome, Ellen. Good news! I'll show you how to locate the account from your Chart of Accounts.

 

You need to include the inactive accounts from your Chart of Accounts settings to see your spurious account.

 

Here's how:

 

  1. Sign in to QuickBooks as an admin.
  2. Click on Accounting at the left pane, then Chart of Accounts.
  3. Go to the Gear or Settings icon beside Print.
  4. Check the Include inactive box under Other.

 

Once done, all of your accounts will be added to the list. From there, locate and make the account active.

 

For more tips while organizing and setting up your accounts, you may read through the resources from these articles:

 

 

Feel free to mention my name in the comment section below if you have other questions about your accounts. I'm always here to help. Have a good one!

1 reply

G
GebelAlainaM
December 31, 2022

Glad to see you here in the Community, ellen. I can help you combine two credit cards under one account.

 

Yes, you can merge them under one account, but you need to know that once you merge your bank account, you're unable to undo them. When you merge an account, all the data moves into the one you want to keep and removes the duplicate. Also, if the account has reconciliation reports, make sure you've saved them. This way, transactions remain on the merged account and stay reconciled.

 

Here's how:

 

  1. Go to the Accounting menu on the left navigation bar.
  2. Select Chart of Accounts.
  3. Locate the account you want to keep. Then, click the drop-down arrow next to View register and select Edit.
  4. Take note of the account details and click Cancel.
  5. Look for the account you want to merge. Then, click the drop-down arrow next to View register and select Edit.
  6. Change the duplicate account's info to exactly matches the account you want to keep and click Save.
  7. When you're ready, select Save and then Yes, merge accounts.

 

You can refer to this article for more detailed steps: Merge duplicate accounts, customers, and vendors in QuickBooks Online.

 

I've also added this article for your guide in reconciling your account in the future: Learn the reconcile workflow in QuickBooks.

 

Ping me a reply if you need any additional information or clarification about merging your bank accounts. I'll get back to you as soon as possible. Advance Happy New Year, and I wish you well!

E
ellen-coddAuthor
December 31, 2022

thanks so much for your rapid reply, Alaina!

i realize now that the spurious account duplicates all the recent transactions in another account.  i made the spurious account inactive, but see "trails" of the account in other accounts because some transactions are transfers from/to another bank account.  QB won't let me delete these spurious (duplicate) transactions, saying that the transaction is tied to an inactive account.  how can i delete the spurious account?

many thanks-and Happy New year!

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Pete_Mc
December 31, 2022

QBs does not let you actually Delete any accounts that have transactions in them.  It only lets you make them Inactive (aka Hide them).  And you're correct, even through it's Inactive, the Acct still shows up in some reports.

 

So how many transactions are there in the account you want to get rid of?  Your best bet is to Delete them and then QBs will allow you to Delete that Acct.  You may want to compare the transactions as your deleting them just to make sure you've got them all.  But when you Reconcile you'll catch any missing entries too, so comparing is just belts and suspenders I guess.

 

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