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March 7, 2023
Question

How do I unreconcile my books?

  • March 7, 2023
  • 2 replies
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I have 2 months where I need to start over and reconcile them again. Anyone know how I can undo it and start over those months?

2 replies

March 7, 2023

Thanks for becoming part of the Community, scott-smith-pit-.
 

You can unreconcile transactions one at a time. Initially, before undoing reconciled records, it's recommended to check if there's an issue with the account's original opening balance, beginning balance, or ending balance. Be sure to review them to rule out if any errors were caused with them, as this can cause an account to not balance correctly.
 

Here's how to unreconcile a transaction:
 

  1. In your left navigation bar, go to Accounting, then Chart of accounts.
  2. Find the account your transaction's in, and click the account's View register option.
  3. Locate your transaction. Since it's reconciled, you'll see an "R" in its Checkmark (✔) column.
  4. Hit the transaction to expand your view.
  5. In its Checkmark (✔) column, click the box with an "R" in it. Continue clicking this box until it's blank. Doing so removes it from your reconciliation.
  6. Select Save.

 

I've also included a couple detailed resources about reconciling and unreconciling which may come in handy moving forward:
 

 

Please feel welcome to send a reply if there's any additional questions. Have a lovely Tuesday!

March 7, 2023

Hi Zach,

 

Thanks for the quick response and info! Is there possibly an easier way to clear all reconciliation for all 12 months of 2022? I would really like to start over and do it again. The person in my books missed a ton of stuff...

March 7, 2023

I appreciate you getting back on this thread, ScottSmith.

 

When managing reconciled transactions, deleting or undoing these easily for the whole reconciliation year of 2022 is quite disastrous to your books. Since we aim to accurately balance these accounts in your QuickBooks Online data and your bank's statement, we can only unreconcile them one at a time. It is to ensure that there are no issues with your account's opening, beginning, and ending balance that may cause your books unbalanced. 

 

In the meantime, I'd suggest following my colleague's detailed steps on how to unreconcile a transaction manually. Also, I'd recommend consulting your accountant to guide you with the best appropriate approach when deleting reconciled accounts.

 

Moreover, I'm adding this article to guide you with other fixes for any reconciliation errors: Undo or remove transactions from reconciliations in QuickBooks Online

 

Keep us posted in the comments below if you have additional questions about managing reconciliations. We'd be glad to have you in this forum. Take care!

August 19, 2023

I work for a CPA firm and we use QB.  I can't believe how you can allow a CPA firm to Unreconcile any months they want, but personal users have to uncheck every SINGLE transaction to unreconcile.  YOU are not doing our books.  If WE mess our books up by unreconciling, that is on US.  Give us the option you give to CPA firms to unreconcile all at once PLEASE!