How do you add an existing transaction to a project?

Hi there, denamurcontracts. I'll guide you on how to add existing transactions to a project.

I'd be happy to provide you with more details about adding projects to existing transactions in QuickBooks Online. This feature enables you to associate a project with expenses, timesheets, and invoices, making it easier to track the profitability of each project. However, it's worth noting that the projects feature is only available in QuickBooks Online Plus, Advanced, and Accountant. 

By default, projects are turned on and available to QuickBooks Online Plus and Advanced users, meaning you can use them immediately. If you're using QuickBooks Online Accountant, you must turn on the Projects feature before using it. To do so:

1. Go to the Gear icon and select Account and Settings.
2. Navigate to the Advanced tab and select the Edit option next to the Projects section.
3. Check the box to enable the Projects feature and click Save. Then Done.

Once you've enabled the Projects feature, you can start associating projects with expenses, timesheets, and invoices. This will allow you to track project profitability, monitor project progress, and generate reports that provide insights into project performance. 
 

To add existing expenses to a project in QuickBooks: 

1. Go to Expenses, then Expenses.
2. Find and select the transaction you want to add to your project.
3. In the Customer / Project column, select the ▼ dropdown, then select the project you want to add the transaction to.
   Note:
   • Do this for each expense item you want to add to your project. This is different from the payee for the expense.
   • If you don't see the Customer / Project column, go to the Gear icon and select Account and Settings. Then, turn on Track Expenses and items by a customer from the Expense section.
4. Choose Save and Close. This will help you keep track of all expenses related to the project in one place, making it easier to manage your project's finances.

Adding existing invoices to a project is slightly more complex than adding new invoices because you need to ensure that you keep the payment status of the invoice the same. You can refer to this article for more information on how to add existing invoices to your project. Once added to the project, you can view the invoice under the "Transactions" tab of the project page. It's important to note that adding an invoice to a project may affect its payment status. For example, if you add a paid invoice to a project, it may appear unpaid until you mark it as paid within the project. Therefore, it's always a good idea to double-check the payment status of the invoice before adding it to a project. If in doubt, you should seek advice from your accounting or finance team.

For existing timesheets of a project. Here's how to add it:

1. Go to Time, then Time entries.
2. Select the employee that has timesheets you want to add to the project.
3. Find the timesheet you want to add, then select Edit.
4. From the Customer/Project dropdown, tap the project.
5. Click Save.

For more details, check out this article: Create and manage projects in QuickBooks Online. The article provides detailed instructions on creating a new project, assigning team members, tracking time and expenses, and running reports. It also covers editing and deleting projects and using the project profitability report to analyze project performance. 
 

Please don't hesitate to comment below if you have any other concerns or questions about projects. The Community is always here to provide you with assistance. Take care!