how to record deposits from software

Hi @tostygirl75,

I appreciate the detailed information you've provided here in the Community space. I can share some clarification about your concern with entering transactions in QuickBooks Online.

Yes, you're right. Customer payments usually go to your sales account when entering deposits, but it'll still depend on which account you want to affect when adding the transaction into QuickBooks.

For your second question, yes, you'll need to reconcile all the deposits into your bank account. You'll need to review the account in QuickBooks to ensure they match your bank statements.

It would be easier to record past transactions from your previous software by referring to your statement. This way, transaction amounts, and dates are accurate.

If you're unsure of the account/reference to choose in the process, I recommend seeking expert advice from an accountant. They can guide you further if it's best to add them to the Sales account.

Please note income accounts will reflect on your financial reports like the Profit and Loss. It's best to record them correctly to ensure books are accurate and error-free.

In case you want to enter your daily sales, this link will show you how it's done: Record your total daily sales in QuickBooks Online.

To get started with reconciliation in QuickBooks, I've attached an article you can use as a reference: Reconcile an account in QuickBooks Online.

Drop me a comment if you have more questions about entering past transactions. I'm always available here in the Community. Have a great day.