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K
kelly-daufeldt-o
July 8, 2024
Question

How to transfer a company to a new account

  • July 8, 2024
  • 2 replies
  • 0 views
I am looking to take over three companies within our family farm.  I set up my own quickbooks online advanced account.  How to I bring all the data from those 3 companies to my own, new account?  I have the three companies named on my account by there is no data in them.  The companies will then be shut down the old account as that bookeeper is retiring.

2 replies

R
RoseJillB
July 8, 2024

I'll guide you about moving your data from the old QuickBooks Online (QBO) company file to your new accounts, kelly.

 

Before we start, please know that we can only manage one QBO company under one subscription. Moreover, we can have multiple companies under the same Intuit account. Having this will allow us to quickly switch between companies to efficiently manage everything.

 

If the old companies that you were referring to are the advanced versions, we can create a copy and use them in your new ones. Please see this article for the complete guidelines and to know what data can't be included during the process: Make a copy of your QuickBooks Online Advanced company.

 

On the other hand, if these are from QuickBooks Simple Start, Essentials, or Plus, we can export the data to extract them from your old file to the new company. Here's how:

 

  1. Go to the Gear icon and select Export Data.
  2. Select the date range in the Reports tab and toggle on the options or data you want to export.
  3. Select Export to Excel.

 

Additionally, here is an article you can check when exporting them: Export reports, lists, and other data from QuickBooks Online.

 

To start moving them into the other company file, please follow the steps outlined in this article: Common questions about importing data to QuickBooks Online.

 

Moreover, you can utilize various financial reports to get a snapshot of your business's financial growth. I also added a resource where you can refer to the complete guidelines for customizing it:

 

 

Feel free to reach out with any concerns or questions about handling company data. I'm here to help and just a post away. Have a good one!

K
kelly-daufeldt-oAuthor
July 9, 2024

Thank you!

Once I have the copy of the backed up company from my mother in law's account (assuming on a usb drive),  I go to my own account and open the new, blank company.

 

I select "import data" from the gear icon.  The only options to import are bits and pieces of the old comany like invoices, chart of accounts, or expenses.  I don't see an option to import the entire old company and everything in it.  

 

I have Quickbooks Advanced as does the old company on my mother in law's account that we are trying to move.  

 

Thank you again for your help,

Kelly

S
SIAB
July 9, 2024

@kelly-daufeldt-o 

Why don't you ask the bookkeeper to transfer the Primary Admin access of each QBO account to you? You don't have to migrate any data.

K
kelly-daufeldt-oAuthor
July 9, 2024

She currently has 6 companies on her account. 

She will be keeping 3 of them when I take over the other 3.  I think for this reason she can't just transfer her account to me by making me Primary Admin, am I correct?  I am very new to all of this...clearly!  lol

 

I appreciate your help!

S
SIAB
July 9, 2024

Once I have the copy of the backed up company from my mother in law's account (assuming on a usb drive)

 

What kind of copy do you mean? Do you have QB Desktop files? i.e *.qbb

 

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