I'll help you correct and record the bounce transaction bank fees, @Dixon FDS.
In QuickBooks Online, when your bill payments are bounced back with a fee, you can create a journal entry to reverse the original payment and record the bank fee as an expense. You can follow the steps below to create a reverse journal entry:
- Click the +New button, then select Journal Entry.
- Make sure the Date and Entry No. are correct.
- Debit the checking account for the amount of the bill payment.
- Credit the A/P account for the amount of the bill payment.
- Select the Vendor name.
- Click Save & Close.
Then, you unlink the bill from the payment and link it to the journal entry. Here's how:
- Open the original bill payment.
- Uncheck the bill originally paid by the wired payment.
- Check the Journal Entry created in the first step.
- Enter a Memo to indicate the check was returned for the bill payment.
- Select Save & Close.
Next, you can enter a bill for the bank fees.
- Click Click the +New button, then select Bills.
- Select the Vendor name.
- In the Category section, select the Bank Charges expense account or other expense account categories associated with the fees.
- Enter a Memo to indicate that these are charges for the bounce bill payment.
- Select Save & Close.
Lastly, you can record a new bill payment linking the bill for the supplies and the bank fees.
Furthermore, you may run a Transaction List by Vendor report to view all the money you paid to them and customize them depending on your preferences.
You can also generate a monthly expense report to show how much you pay your vendors every month.
I'm just a post-away if you need more help with managing your bill payments and bank fees or anything else about QuickBooks by leaving a reply below. Take care and have a wonderful day!
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