Let's talk Petty Cash

Getting your books to reconcile is my top priority, @MeganDKS2022.

To resolve the discrepancy in your reconciliation, you can create a journal entry as it has a direct impact on income statements and balance sheets. But before doing so, I recommend consulting an accountant on what specific accounts to be used to record the transaction to ensure the accuracy of your books. But if you don't have one, you may use our Find an Accountant tool. 

Here's how to create a journal entry:

1. On your QuickBooks Desktop account, go to the Company menu at the top.
2. Select Make General Journal Entries.
3. Fill out the fields to create your journal entry. 
4. Ensure your debits equal your credits.
5. Select Save or Save & Close.

Additionally, to ensure your QuickBooks balance matches your Petty cash account, bank or credit card statement balance here's an article about reconciling an account: Learn the reconcile workflow in QuickBooks.

Get back to me here if you have any other concerns in managing your transactions. I'm always here to help. Take care always.

@MeganDKS2022 

I would suggest manually adding up the receipts that have contributed to the discrepancy and creating a journal entry.  To create the journal entry, debit the appropriate expense accounts that are substantiated by the receipts and credit petty cash.  For the remaining amount to balance, debit your cash over/short expense account (set one up if you don't have one), credit petty cash.  Add a memo to the journal entry 'To reconcile petty cash' or something similar. Then, reconcile.