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JedT
November 22, 2022
Question

Matching or entering uneven transactions

  • November 22, 2022
  • 1 reply
  • 0 views

So i have 2 checking accounts that automatically sync in my QB. 

 

my issue is this

i recently made a transfer from one account to the other via a certified check at the bank. there was a fee tacked on from the bank i withdrew from but they didnt record the fee as a separate transaction on my statements so for Example, the withdraw was 12000 but there was a $4 fee so it shows as $12004 on the account. The deposit account has the Transaction for $12000. 

 

So the issue is how to i enter these in because i cant just match them because it wont allow that, what is the way to do this so i dont mess everything up. 

 

Sorry for the long question, i hope it makes sense. 

Appreciate any help on this

thanks!

1 reply

KlentB
KlentB
November 22, 2022

I'll be more than happy to guide you in handling that, JedT.

 

You can add the $4.00 fee as a line item to the existing deposit so they will match. Here's how to do it:

 

  1. Open the bank deposit.
  2. Head to the Add funds to this deposit section.
  3. In the Receive From column, select who the fee was from.
  4. Choose Bank Charges from the Account drop-down menu.
  5. Enter the amount fee as a negative number, then click Save and close.
  6. Go back to the Banking page to match the deposit.

 

 

To streamline the review process of your downloaded transactions, I recommend reading this article: Set up bank rules to categorize online banking transactions in QuickBooks Online.

 

Don't think twice to visit the Community again with any banking concerns or questions you may have. Have a good one!

J
JedTAuthor
December 3, 2022

this doesnt really make any sense to me, when i click on the deposit i see no where i can add a line item.

 

please help lol

DHeraV
DHeraV
December 3, 2022

I appreciate you for reaching back here in the Community, @JedT,

I want to reiterate what my colleague @KlentB has stated above. When recording a processing fee as a separate transaction, you can enter it as a line item to the existing deposit. This helps you track and match deposit entries accurately.

Here's how: 

1. Click the +New button, then select Bank deposit.
2. In the Account dropdown, choose the account you want to deposit.



3. Under the Add funds to this deposit section, go to the Received From column and select to whom the fee is from. (Note: Select the bank account from which the processing fee came.)



4. In the Account dropdown, choose the account for your bank charges.



5. In the Amount column, enter the $4.00 fee as a negative number.



6. Once ready, select Save & Close.

After creating a Bank deposit, you can then proceed to match bank transactions on the Banking page.

You can also refer to these articles if you want to learn how to use bank rules and reconcile accounts in QuickBooks Online (QBO):
 

 

Should you require further assistance with your banking transactions in QBO, let us know by adding a reply below. The Community team is here to help anytime. Have a great one!

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