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h-fitzgerald-fit
January 30, 2022
Question

My business provides security for cash payrolls to cargo ships. The funds are transferred into my account and withdrawn for delivery. How should I input this into QBO?

  • January 30, 2022
  • 1 reply
  • 0 views
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1 reply

MJoy_D
MJoy_D
January 30, 2022

I can share some information on how to record your transactions in QuickBooks Online (QBO), @h-fitzgerald-fit.

 

You can create a bank deposit when recording funds transferred to your account. Then, write a check when recording withdrawal. 

 

For more information on how to put transactions to your Undeposited Funds account. Then, use the bank deposit feature, to record bank deposits in QBO: Record and make bank deposits in QuickBooks Online.

 

To write a check where you withdraw money from, refer to this article: Create and record checks in QuickBooks Online.

 

After creating a check, refer to the following article on how to print it: Print a check in QuickBooks Online.

 

Let me know if you need further help in recording your transactions. I'm always here to assist. Have a great rest of the day!

H
hfitzgerald
January 31, 2022

Thanks for the reply MaryJoyD, the issue I'm having is more one of categorization. At the moment I have all of these transactions that are pulled into the account aromatically.

 

Currently QuickBooks seems to be treating these deposits almost as if they're assets, however for all intents and purposes this money doesn't belong to me. Ideally I suppose I'd like to be able to match the deposits and withdrawals together.

 

 

KlentB
KlentB
January 31, 2022

I'll help you in handling that, hfitzgerald.

 

Your financial institution controls how the transactions are sent and received by QuickBooks Online. Once your online banking transactions are downloaded, there are times that QBO is unable to figure out how to automatically categorize them.

 

When this happens, the program will assign a different account to the amounts you've received and paid. To fix this, you'll just need to select the transaction to expand the view and then assign the appropriate category.

 

Take note that to match the deposit and withdrawal together since they're two different transactions. To ensure that your books reflect your real-life transactions, you'll want to link the deposits and withdrawals to the existing bank deposits and checks. Please refer to this article to be guided in matching your transactions: Categorize and match online bank transactions in QuickBooks Online.

 

I'm also adding these articles to learn how to keep your QuickBooks balance accurate: Reconcile an account.

 

Feel welcome to reach out to me again with any concerns or questions you may have. The Community always has your back.

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