Skip to main content
February 8, 2022
Question

My customer's payments are being automatically added to the undeposited Funds account that QB set up. I want to change this. How do I correct this?

  • February 8, 2022
  • 1 reply
  • 0 views
Original commenter did not share additional details

1 reply

February 8, 2022

This is the standard for QBs and a typical accounting method.  It allows for you to group payments into a single Bank Deposit, which people often do.  If you don't want to use it, when you enter the Customer > Received Payment, you can select your Bank Acct if you want.  If you do, be sure NOT to combine checks into a single deposit, you'll need to deposit them separately so your Reconciliation will match.

 

The way it's set up now and the way most of us work is this:

- Receive Payment from a client and mark off their Invoce(s) as paid

- Payments received all go into Undeposited Funds

- When you're going to or have been to the Bank, go to Banking > Make Deposit. 

- Pick the checks for this Deposit and pick the Account where you made the Deposit. 

 

When you do a Bank Feed these Deposits will now Match what the bank did.  Also, when you get your monthly statement to Reconcile, everything should match.  

 

If you show each Payment Received as an individual Deposit, but in reality you take 2 or 10 checks and Deposit them at the same time, the Bank will show one Transaction and you'll show however many checks you deposited.  That's going to be a problem Reconciling.