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A
Anar
May 5, 2021
Question

Quickbooks Desktop Pro 2018: Bank Feeds Help

  • May 5, 2021
  • 1 reply
  • 0 views

I downloaded transactions from the bank feed and reviewed & added all the checks paid to the vendors. .

Later, I found some vendor invoices that I hadn't entered in QuickBooks.

How can I fix this? I'd like to be able to match the checks I've paid to the invoices I've entered.

So far, I've been able to edit the check to show the account as 'Accounts Payable', which reduces the open balance but still leaves the invoices as unpaid

 

I've definitely learned my lesson about entering an invoice BEFORE I record the payment through the bank feed.

Thank you so much. I appreciate any help you could give. I've spent 5 days looking for a solution!

~EG

1 reply

MJoy_D
MJoy_D
May 5, 2021

I can help you with recording those vendor invoices in QuickBooks, @Anar.

 

You can write a check for these vendor invoices or bills in QuickBooks Desktop. You can write a check for amounts that you track through expense accounts. 

 

Follow the steps below:

 

  1. Go to the Banking menu and select Write Checks.
  2. Click the Bank Account drop-down arrow and select the appropriate account.
  3. Edit the number and date fields, if necessary.
  4. Click the Pay to the Order of drop-down arrow and select a payee.
  5. Enter the amount.
  6. Categorize the purchase in the Expenses tab. Or use the Items tab if you're purchasing inventory or paying for job-related costs.
  7. Select Save & Close once you're done.

 

Check this article for more information about writing a check: Create, modify, and print checks. You can also go to Solution 4 of the following article in fixing unapplied vendor payments and credits: Bill shows as unpaid after writing a check in QuickBooks Desktop.

 

From here, you can now match it to the bank transactions that you have: Add and match Bank Feed transactions in QuickBooks Desktop.

 

Let me know if you need help in adding your transactions and matching it to your bank transactions. I'm always here ready to help. Have a great rest of the day!

    A
    AnarAuthor
    May 10, 2021

    Thank you so much for your quick reply. 

    I tried the steps you've given, but I couldn't figure it out. I wasn't able to find any transactions that I could match through the bank feeds center.

     

    I was able to find a couple solutions in the link you've suggested: https://quickbooks.intuit.com/learn-support/en-us/pay-bills/bill-shows-as-unpaid-after-writing-a-check-in-quickbooks-desktop/00/203772 

    I used 'Solution 2: Link the check to the bill' for checks with the exact amount as the bill & 'Solution 3: Remove the check & pay the bill' for checks that had different amounts from the bills. 

     

    Thank you once again!

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