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beachmom1
October 16, 2023
Question

quickbooks downloaded all my quicken vendors into quickbooks. I cant delete them. any suggestions?

  • October 16, 2023
  • 1 reply
  • 0 views

In my QB desktop a few days ago, all my quicken vendors appeared after a quickbooks bank feed download.  I cant delete them.  any ideas on how to handle?  other than just leaving them there in the download list.  QB wants me to "handle" each one - there are hundreds.

1 reply

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Kevin_C
October 16, 2023

Hello there, @beachmom1. I am here to assist you with removing any unnecessary vendor profiles in QuickBooks Desktop (QBDT).

 

Beforehand, may I know how you process the bank feed transactions? Have you added the transactions into your account register with Quicken vendors that aren't set up in your QBDT? Or did you use bank rules in categorizing those transactions?

 

Please note that syncing bank transactions in QBDT will depend on your financial institution. For the vendors from Quicken, you can only permanently delete their profiles if there are no associated transactions for them. To do so, go to the Vendors menu and right-click the vendor profile to appear the Delete Vendor option.

 

However, if there are transactions linked to the vendor profiles, you can only make their profiles inactive. Here's how:

 

  1. Go to the Vendors menu and select the Vendors Center.
  2. Choose the All Vendors from the dropdown.
  3. Place an X mark beside their name.

  4. Read the prompt message if there is, and tap Yes to make them inactive.

 

Regarding your downloaded transactions, you can Ignore them in bulk if they're causing conflicts to your register. Check out this article for your reference: Add and match Bank Feed transactions in QuickBooks Desktop.

 

Additionally, you can visit this article on how to get expenses and accounts payable reports based on your business needs: Customize vendor reports.

 

Let me know if you have further questions about deleting your vendors in QBDT. I'm always here to help. Stay safe!

B
beachmom1Author
October 16, 2023

thanks so much for your help.  All these vendors appeared after a QB download from my bank.  they look like this:"payee named american express detected"  They are not in my vendor list.  QB wants me to take an action for each payee  a box pops up says "this payee needs to be added to your data file":  I dont want these vendors in my QB data file.  They are all vendors from my quicken file.  They have nothing to do with my Quickbooks.  So far all i can do is change the name and add it to the vendor list  then delete them one at a time.  I am not sure how or why they suddenly appeared.  Ive been using Quicken and QB separately for decades.  Any ideas?  thanks

R
Rea_M
October 16, 2023

Thanks for your response and the additional details you've provided, beachmom1.

 

QuickBooks Desktop (QBDT) relies on synced transactions from your financial institution, not Quicken. If QuickBooks doesn't recognize a downloaded transaction's payee/vendor, it will prompt you to add them to your list. With this, I'll provide you with two options on how to fix this issue accordingly.

 

The first option is to edit the bank transaction by removing the associated payee before adding or categorizing them into your account. Please see the screenshot below for your reference.

 

 

The second option is to create a dummy vendor, such as "AMEX," and categorize all of the bank transactions under that payee or vendor.

 

Once everything is in order, I recommend reconciling your account. This will help you monitor your income and expenses and identify any potential errors. For guidance on how to perform and resolve reconciliations in QBDT, you can refer to this article: Learn the reconcile workflow in QuickBooks.

 

I'm all ears if you have other banking concerns or questions about managing vendor transactions in QBDT. You can drop a comment below, and I'll gladly help.

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