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Kames5
April 22, 2021
Question

Record a deposit not related to a customer/vendor transaction

  • April 22, 2021
  • 1 reply
  • 0 views

Hi Everyone, 

Recently converted my business accounting to QB and have what I think is a simple question/task.  How do I record a deposit to an account in QB that is not specific to a transaction (i.e. customer invoice).  Say I found $100 walking down the street and wanted to put that money in my business checking account, how do I record/post that?  

 

I am using QB desktop for MAC. I seem to have a good grasp on all my business transactions but the simplest thing is escaping me.  I've tried a few things to no avail.  I did use a QB pro advisor for initial setup and training but neglected to ask about this scenario.  In this case my $100 found on a sidewalk is my cash back rewards check from my business CC.  

 

Thanks everyone! 

1 reply

G
Giovann_G
April 22, 2021

Hello there, Kames5.

 

I can guide you on how to make a deposit into your Business CC account.

 

You'll have the option to record it as CC credit in QuickBooks Desktop. Let's ensure that you've set up an income account to use. If you're not sure which account to use, I'd suggest reaching out to your accountant.

 

Here's how to create an income account:

 

1. Click the Lists menu.

2. Select Chart of Accounts.

3. From the Account drop-down, choose New.

4. Click Income from the Account type window.

5 Hit Continue.

6. Enter the Account Name and other details.

7 Click on Save & Close.

 

Here's how to create a deposit:

 

1. Click the Banking menu.

2. Select Make Deposits.

3. From the Deposit to choose the Business CC account.

4. In the RECEIVE FROM, you can leave this blank.

5. In the FROM ACCOUNT, select the income account you created.

6. Enter the amount.

7 Hit Save & Close.

 

Review this guide for more info: Record and make bank deposits in QuickBooks Desktop.

 

Let us know if you have further questions about deposits. I'll be around to help you.

K
Kames5Author
April 24, 2021

Thank you for the reply.  Although I do understand the steps you outline and how to complete them, I can't relate how this are the right steps to take.  

 

I have a misc income account already created as well as a checking account already created.  The funds physically reside in my checking account and will be reflected on my next checking account monthly statement as a deposit.  I need this to know reflect as a deposit in my QB to properly reconcile my checking account.  My account suggested I post the funds to Misc income but I don't know how then my checking account would reconcile properly.  

 

With the outlined steps you provided, I am ok but to step 5  in how to create a deposit which is selecting the income account in the "From Account" drop down.  Any account I select will show a deduction (negative amount) on the registrar for this account throwing off the reconciliation.  The funds were physically deposited into my checking account and not recorded in QB as of yet which is what I am trying to do.  I am not trying to move the funds from one account to another account.  

 

I appreciate any insight you can provide.  Thank you for your time.

 

 

 

Angelyn_T
Angelyn_T
April 24, 2021

Thank you for getting back, @Kames5.

 

I appreciate you for following the steps provided above to record your transaction. I want to ensure you'll be able to deposit the $100 amount to your bank or credit card account.

 

When recording a deposit, the amount should not be added as a negative amount on your register. Please make sure to input the amounts accordingly, then pick the correct accounts from the Deposit To drop-down and From Account column.

 

  1. Go to the Banking page, then select Make Deposits.
  2. On the Make Deposits window, pick the account (checking account) where you want to deposit the funds from the Deposit To drop-down.
  3. Select the income account (misc. account) under From Account column, then enter the amount.
  4. Save the transaction.

 

Once done, the amount should post to your account's register as a deposit (positive amount). I've added these screenshots as your visual references.

 

From there, you're now ready to reconcile your account. For your reference, you can check out this article: Reconcile an account in QuickBooks Desktop.

 

In case you run into issues or discrepancies with your reconciliation, you can use this link as your guide in fixing the issue: Fix issues when you're reconciling in QuickBooks Desktop.

 

Let me know how else I can help you with your deposits and reconciliations. I'm always here to help. Have a good one!

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