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sw1222
May 7, 2025
Question

recording a cc payment with a different qb account

  • May 7, 2025
  • 3 replies
  • 0 views

We have 2 companies each in their own QB file.

However, we use 1 cc for both (different users).

Company A is in a QB file with the CC.  Company B is in a separate QB file without the cc.

However, company B still has to pay off some of the CC.

This being said, how do I record the payments from company B, if I can't pull up the bank account that is making the payment in company A's file?

Does it make sense to create a fake bank for company B in company A's file?

I still can't figure out what would be the best way to go about this.

Thank you

3 replies

BigRedConsulting
BigRedConsulting
May 7, 2025

RE: I still can't figure out what would be the best way to go about this.

 

Save yourself a lot of pain and get another credit card for the second company.

L
LouiseG12
May 7, 2025

To record payments made by Company B towards the shared credit card, you can create a Clearing account, sw1222. Let me guide you through the process of achieving this.

 

In QuickBooks Online (QBO), the clearing account will act as a temporary holding account where you can record the payments made by Company B.

 

Here's how:

 

1. Navigate to the Transactions menu, then Chart of Accounts.

2. Click New.

3. Select Bank as the Account type and choose a Detail type.

4. Enter the Account Name as Clearing Account. Do not enter an opening balance.

5. Click Save & Close.

 

Once done, you can pay down a credit card. Ensure to use the Clearing account so that the payment will be accurately recorded under that account.

 

For future reference, after finalizing your transactions and you're ready to straighten out your account, feel free to visit this article for guidance: Reconcile an account in QuickBooks Online.

 

By following these steps, you ensure that every payment is meticulously tracked and accounted for. If you have additional questions or concerns about recording a credit card payment, leave a comment below. My team and I are always here to assist you.

Rainflurry
Rainflurry
May 7, 2025

@sw1222 

 

The response from @LouiseG12 doesn't help.  All that does is create a negative Clearing Account balance without dealing with the issue.

 

The cc charges made by Co. B must be in Co. B's QB file; otherwise, how will you show the expenses in Co. B?.  You can't have them in Co. A's file without causing issues.  I would suggest entering the charges made by Co. A in Co. A's QB file and paying that balance using Co. A's bank account.  Enter the charges made by Co. B in Co. B's QB file and pay that balance using Co. B's bank account.  Then, make two separate cc payments to pay off the balance. If getting a separate cc for Co. B is an option as @BigRedConsulting suggested, that's your best bet.  

 

 

 

 

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