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loletan
December 15, 2022
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Rental NSF Check

  • December 15, 2022
  • 1 reply
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I am in a new position trying to clean up a creative accounting system.  The company has always used the "Other Names List" instead of using the Customers List to record tenant payments.  We are currently adding each tenant as a job to start invoicing properly.

However, I need to record a NSF check for a rental payment made a few months ago.  The rental payments were always entered as a deposit with notes in the memo section as where the deposit came from.  How can I enter a return check (and the fee) against a deposit made in the check register?  The deposit shows the correct Received From Job list, but I don’t know how to record the returned check and fee.  Also, how should I handle the repayment of the rent since there are no invoices in the system?

Best answer by AlcaeusF

Hello there, loletan.

 

I'm here to share details about recording Non-Sufficient Fund (NSF) checks in QuickBooks Desktop (QBDT).

 

You can use the Record Bounced Check feature in QBDT to enter the NSF for the rental payment. Before we proceed, please note that this feature can only be used in single-user mode and only applies to payments done through the Customer Payment window. If you have a returned ACH item, switch the payment type to Check before proceeding with the steps.

 

Here's how to record the NSF payment:

 

  1. In QBDT, go to the Customers menu at the top, then select Customer Center.
  2. Click the Transactions tab, then choose Received Payments.
  3. Double-click the payment you want to record as NSF.
  4. On the receive payments window, select the Record Bounced Check icon on the Main ribbon tab.
  5. In the Manage Bounced Check window, enter the necessary information, then tick Next.
  6. QuickBooks will show you the Bounced Check Summary.
  7. Hit Finish.

 

To learn more about managing NSF in QBDT, consider checking out this article: Handle Non-Sufficient Funds (NSF) or bounced check from customers.

 

For the repayment, you can just use the Receive Payment option. After you've filled in the customer and amount, the system will try to match the amount to an open Invoice. Since there are no invoices, click Save & Close and you'll get a warning box. In this case, you do not need a Credit Memo, so select OK.

 

For more tips and other resources you can use in the future, I recommend visiting our website: Self-help articles.

 

Please let me know if you have follow-up questions about this or anything else. I'm always ready to assist. Stay safe.

1 reply

AlcaeusF
AlcaeusFAnswer
December 15, 2022

Hello there, loletan.

 

I'm here to share details about recording Non-Sufficient Fund (NSF) checks in QuickBooks Desktop (QBDT).

 

You can use the Record Bounced Check feature in QBDT to enter the NSF for the rental payment. Before we proceed, please note that this feature can only be used in single-user mode and only applies to payments done through the Customer Payment window. If you have a returned ACH item, switch the payment type to Check before proceeding with the steps.

 

Here's how to record the NSF payment:

 

  1. In QBDT, go to the Customers menu at the top, then select Customer Center.
  2. Click the Transactions tab, then choose Received Payments.
  3. Double-click the payment you want to record as NSF.
  4. On the receive payments window, select the Record Bounced Check icon on the Main ribbon tab.
  5. In the Manage Bounced Check window, enter the necessary information, then tick Next.
  6. QuickBooks will show you the Bounced Check Summary.
  7. Hit Finish.

 

To learn more about managing NSF in QBDT, consider checking out this article: Handle Non-Sufficient Funds (NSF) or bounced check from customers.

 

For the repayment, you can just use the Receive Payment option. After you've filled in the customer and amount, the system will try to match the amount to an open Invoice. Since there are no invoices, click Save & Close and you'll get a warning box. In this case, you do not need a Credit Memo, so select OK.

 

For more tips and other resources you can use in the future, I recommend visiting our website: Self-help articles.

 

Please let me know if you have follow-up questions about this or anything else. I'm always ready to assist. Stay safe.

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