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MarcitaZ
June 28, 2022
Question

Small business-Using check register ONLY for manual entry after the fact

  • June 28, 2022
  • 1 reply
  • 0 views

There may not be ANYONE that can help with this because I can't find references to this BASIC use of QB.  We are an old-school small business with one employee.  We have QB Desktop, BUT - we basically use it only as a glorified checking account register.  No use of any modules such as journal entries, payroll, invoices, accounts receivable, computer-generated checks. When a check is written, it is manually entered directly into the checking account register.  At that time, I assign the account to be used for each transaction.  I am trying to confirm the correct accounts to be used for recording paychecks and the subsequent tax payments.  From research, I believe I have figured this out, but was hoping someone might understand what I am trying to do with this bare-bones usage of the register, and could help me sort this out.  If I receive a reply, I can provide further info about what accounts to use on the checks. 

1 reply

C
Carneil_C
June 28, 2022

I appreciate you laying out the details of your concern, @MarcitaZ. 

 

I’m here to share some insights and help you with your concern about tracking those payroll paychecks and taxes in QuickBooks Desktop (QBDT).

 

If you’ve already subscribed to QuickBooks Payroll or are willing to subscribe to it, feel free to visit this handy guide that’ll help you activate and set up your payroll info, employees, and taxes: Get started with QuickBooks Desktop Payroll. Thus, your records can be tracked accordingly.

 

If you don’t have a payroll subscription and won’t consider getting one, we can still enter your payroll manually to track those payroll records and taxes outside of the payroll function.

 

First, you’ll need to enable payroll in your company settings. In addition to that, ensure you always have our QuickBooks Desktop updated to the latest release to keep your software up-to-date and have the latest features and fixes.

 

Here’s what you need to do to set up manual payroll:

 

  1. Go to the Edit menu, and choose Preferences.
  2. Select Payroll & Employees, then click the Company Preferences tab.
  3. In the QuickBooks Desktop Payroll Features section, choose the Full Payroll and Manual Payroll checkboxes.
  4. In the Get Payday Peace of Mind window, click Next and then Activate in the confirmation screen.
  5. Choose OK to apply the changes.
  6. Lastly, select OK to exit out of the preferences window.

 

For further guidance about this process, here's an article you can refer to for more details: Set up manual payroll without a subscription in QuickBooks Desktop. 

 

For future reference, I’ve added this helpful resource that contains troubleshooting steps in case your paychecks are calculated incorrectly: Payroll items on paycheck are not calculating or are calculating incorrectly. 

 

Please know that you're always welcome to post if you have additional questions about running manual payroll. I'm always here to help you out. Have a good one. 

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