Skip to main content
K
katp1964
November 7, 2022
Question

Stolen Vendor Check

  • November 7, 2022
  • 1 reply
  • 0 views

I mailed 3 checks to a vendor for account payment. Those checks were stolen from the vendor mailbox and deposited by mobile banking to another account. These checks have cleared our bank. We are handling it with our bank and a police report has been filed. We still owe this money to the vendor so how do I fix the checks in Quickbooks. 

1 reply

M
mv32
November 7, 2022

Hi, @katp1964.

 

I know this could be disappointing paying those expenses twice. No worries, I'm here to guide you on how to take care of the stolen vendor checks recorded in the system.

 

In your case, you may want to delete the three checks created in QuickBooks. Then you can record the stolen vendor check as a bill and pay the bill to a proper expense account.

 

Make sure to take note of the details and then continue to create a new bill. Go to the entered bill and select Pay Bill. This will allow you to re-enter the check with the noted details, like the check number and date. Also, I'd recommend consulting with an accountant to guide and provide expert advice in choosing the appropriate expense account.

 

On the other hand, since you still owe this money to the vendor, you may want to write a new check for your vendor or settle this with your vendor since they were stolen from the vendor's mailbox.

 

If there's anything else I can do to assist you, let me know. I'm always here to help you out. Stay safe and well!

C
CSM-T
October 2, 2023

Why would we delete those checks? Especially if those checks were cashed? 

A
AileneA
October 2, 2023

Hello, CSM-T. 

 

I sincerely empathize with the unfortunate situation that occurred with your vendor. I can only imagine how frustrating and stressful it must be for both parties involved.

 

Ideally, we don't delete the check because it's already being cashed out. At this point, our recommended action would be to patiently wait for the bank's investigation since it's already been reported. Rest assured that if the investigation proves the funds need to be returned to your vendor account, we make sure to record it as a bank deposit to offset the money-out transaction. 
 

However, If you need to pay your vendor immediately, you'll have to create a new transaction. This article provides detailed instructions on creating, modifying, and printing checks. It's important to ensure all payments are processed accurately and on time to maintain good relationships with vendors.

 

It's always a good idea to work with your accountant to make sure your bookkeeping is accurate and compliant. They can provide valuable insights and guidance that can help you avoid costly mistakes down the road. Plus, having a professional on your side can give you peace of mind, knowing that your financial records are in good hands.

 

Please don't hesitate to contact me again if you have any additional concerns or questions related to QuickBooks. I'll be more than happy to assist you further. Have a great day!

Terms & ConditionsAccessibility statement