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November 23, 2021
Question

Undeposited Funds balance off

  • November 23, 2021
  • 1 reply
  • 0 views

Hello all...I have several transactions in the Undeposited Funds account from several months ago that are not cleared out-they show as payments but not as deposits. These deposits have been received and the checking they were deposited in is reconciled. How do I make the off-setting transaction in the Undeposited Funds account to show they were deposited and already applied towards an invoice? Thanks

1 reply

November 23, 2021

Thank you for raising your concern in the Community, @Hull Girl. Let me share some details on how to resolve your issue.
 

Since other separate deposits are already reconciled while is wasn't cleared in the undeposited funds, you will create a journal entry to offset the amount. I'll provide you a steps below on how to create a Journal Entry:
 

  1. On the left navigation bar select + New and choose Journal Entry.
  2. Choose an account from the Account field on. Enter the appropriate amount in the appropriate field, depending on whether you need to debit or credit the account.
  3. Select the other account you're moving money to or from on the next line. Enter the same amount in the opposite column, depending on whether you typed a debit or credit on the first line.
  4. Check the amounts; one line should have the same amount in the Credit column and the other should have the same amount in the Debit field. This indicates that the books are in order.
  5. Write information on the memo section for you to know the purpose of your journal entry.
  6. Select Save and new or Save and close.
     

For the other affected accounts, you'll need to reach out to your accountant for they know what's best for your company.
 

Additionally, you can check this article on how to Deposit payments into the Undeposited Funds account in QuickBooks Online.
 

Don't hesitate to post a reply if you need more assistance. The Community will be happy to guide you. Stay safe and have a blast!