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May 5, 2023
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Will my categorized transactions disappear if I disconnect the related bank account from QB self employed?

  • May 5, 2023
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I'd like to disconnect my personal bank account from QB self employed and connect my business one. There are a number of transactions from the old account categorized as business. Will they disappear once I disconnect the old bank account and will I need to re-enter them manually in QB?
Best answer by Nicole_N

Hi, @ElenaP1. I'd be glad to share some insights about disconnecting a personal bank account from QuickBooks Self-Employed (QBSE). 

 

In QBSE, disconnecting the bank accounts connected to online banking will remove all the categorized transactions. You can hide this instead. Doing so will not delete them. I'll guide you on how:
 

  1. In your QBSE company file, go to the Gear icon and select Manage Accounts.


     
  2. From there, look for your personal bank account.
  3. Then, under the Show Account column, turn off the button to hide the account.

 

You can also check this article that details the process and for additional information: Delete bank and transaction data in QuickBooks Self-Employed.

 

After that, you can now connect your business account. Here's how:
 

  1. Select the profile ⚙ icon and then select Connect bank.
  2. In the search box, enter the name or URL of your bank. Then select Continue. If you've already connected an account before, select Connect another.
  3. Enter the sign-in info you use for your bank's website.
  4. When you’re ready, select Connect securely.
     

QuickBooks automatically downloads your latest transactions and categorizes them for you. I've added this helpful resource that you can use as a guide to ensure your transactions are in the right account: Categorize transactions in QuickBooks Self-Employed.

 

If you have any other concerns about disconnecting accounts in QBSE, feel free to leave a reply below. I also encourage you to add updates on how the steps work. Have a good one and take care. 

1 reply

Nicole_N
Nicole_NAnswer
May 5, 2023

Hi, @ElenaP1. I'd be glad to share some insights about disconnecting a personal bank account from QuickBooks Self-Employed (QBSE). 

 

In QBSE, disconnecting the bank accounts connected to online banking will remove all the categorized transactions. You can hide this instead. Doing so will not delete them. I'll guide you on how:
 

  1. In your QBSE company file, go to the Gear icon and select Manage Accounts.


     
  2. From there, look for your personal bank account.
  3. Then, under the Show Account column, turn off the button to hide the account.

 

You can also check this article that details the process and for additional information: Delete bank and transaction data in QuickBooks Self-Employed.

 

After that, you can now connect your business account. Here's how:
 

  1. Select the profile ⚙ icon and then select Connect bank.
  2. In the search box, enter the name or URL of your bank. Then select Continue. If you've already connected an account before, select Connect another.
  3. Enter the sign-in info you use for your bank's website.
  4. When you’re ready, select Connect securely.
     

QuickBooks automatically downloads your latest transactions and categorizes them for you. I've added this helpful resource that you can use as a guide to ensure your transactions are in the right account: Categorize transactions in QuickBooks Self-Employed.

 

If you have any other concerns about disconnecting accounts in QBSE, feel free to leave a reply below. I also encourage you to add updates on how the steps work. Have a good one and take care. 

ElenaP1Author
May 6, 2023

Hi maryrosen. Thank you so much for the explanation. I haven't put your advice into practice yet because my client doesn't have his business account yet. As soon as he does, I will try your suggestion and mark it resolved then. But just to double check: the categorized transactions will stay in QBSF if I hide the account, but they will disappear if I disconnect the account. Is that right?

 

I really appreciate your help.

 

Elena

Rubielyn_J
May 6, 2023

I appreciate you for getting back to this thread, @ElenaP1.

 

Let me jump in and clear things up for you.

 

You're right. What my colleague meant is that if you hide the account, the categorized transactions will stay in your QuickBooks Self-Employed. Nevertheless, they will disappear if you disconnect your bank from the software.

 

To gain more insight into this, you may want to review this resource: Delete bank and transaction data in QuickBooks Self-Employed.

 

Moreover, I'll be adding the following articles to help manage your transactions and create custom categories in QBSE: 

 

 

If you require additional clarification on categorizing transactions in QuickBooks, please let me know. The Community is always available to assist you with any concerns you may have. Stay safe!