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October 3, 2022
Question

Splitting a bank deposit between sales and transfer

  • October 3, 2022
  • 1 reply
  • 0 views

In QuickBooks, we have linked our organization's bank account and have also created a petty cash account to keep track of money withdrawn for petty cash. Last month, my organization withdrew money from our bank account to be used as petty cash. To record this in QuickBooks, when the withdrawal showed up in Banking > For Review, I clicked on the transaction, selected the Record as Transfer option and selected our petty cash account as the account to be transferred too. This money was used for event expenses.

 

However after all event expenses were paid, there was $30 of petty cash left over. A check for $30 was made and deposited along with two other checks that are from sales. These two checks total to be $100, so $130 all together. Since all three checks were deposited on the same day, in QuickBooks, they show as one transaction, a $130 deposit, in Banking > For Review. When I click on the transaction, I only have the options to select Categorize for the entire $130, or select Record as Transfer for the entire $130.

 

Is there a way to to record only the $30 as a transfer from petty cash to our bank account and categorize only the $100 as sales?

1 reply

October 3, 2022

Thanks for posting your concern here in the Community space and providing detailed information, @JASSTL.

 

At this time, being able to split a bank deposit between transfer and sales is unavailable in QuickBooks Online (QBO). I know how you wanted to utilize the split feature to help you save time and reduce categorization. In the meantime, you can record transfers and sales manually. Then, exclude the bank deposit transaction in the For Review tab.

 

With this, I recommend sending feedback to our product development team. To send feedback, follow the below steps:

 

  1. Go to the Gear icon at the top.
  2. Select Feedback.
  3. Enter your comments or product suggestions. 
  4. Then select Next to submit feedback.

 

In addition, you may want to use the bank rule feature to help you review your transactions. To know more about this, see this article: Set up bank rules to categorise online banking transactions in QuickBooks Online.

 

Then, use this reference to ensure your account are balanced and accurate: Reconcile an account in QuickBooks Online

 

I'm always around if you have other questions about managing your bank transactions in QuickBooks Online. You can drop a comment below, and I'll gladly help. Have a great day.