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bkwiggins
February 12, 2019

Setting up expense account in qb

  • February 12, 2019
  • 1 reply
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I'm new to qb and my company has several trucks that it wants to track expenses by truck.  For example,  they want to track (1) Oil and Gas Exp, (2) Repairs & Maint and (3) Taxes and Insurance for each truck but also easily see the total expense for these accounts.  What is the best way to do this?

 

    1 reply

    Rustler
    Rustler
    February 13, 2019

    Like many things in accounting there are several ways to track things like this, and you will get various responses, I prefer

     

    Assuming you have a subscription to QBO+, I set up a class per truck and then tag those transaction with the truck class.  That allows me to report on the class to see all transactions for that class.  If you set up a parent class, trucks, then sub classes for each truck, you can report on the parent class (never post to a parent class or account) you will get a report on all sub classes (all trucks)

     

    In QBO there is a choice to use class or location, I use a class because each line item on a purchse or sale can be tagged with a different class, location can only tag the whole transaction.

     

    gear>settings>company settings
    company>categories and turn on classes/locations
    OR
    Gear>accounts & Settings
    Advanced>categories and turn on classes/locations

    class allows you to tag each item line in a transaction
    location allows you to tag the entire transaction

    Then you can run P&L  by class or by location, as well as a class report

    Hamdani_Amin
    Hamdani_Amin
    February 15, 2019

    I think to make thing much simpler, just setup a parent class for truck, and then a sub-class for each of the truck registration number. Location can be used if you want to track each transaction incurred location to each truck. 

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