A fellow director used the company card in error for purchases. He has since paid back the amount. How can I enter his payment as a -ve expense rather than income?

Hi there, @guy-west.

You can record it as a personal expense from a business account, then you can reimburse the company. Let me walk you through on how to achieve it.

Here’s how to record the personal expense you paid personally:

1. Go to the + New button and select Cheque.

2. Choose your bank account to use to reimburse the personal funds.

3. In the category column, select the expense account.

4. Provide the amount you’ve paid.

5. Select Save and close.

Reimburse the company:

1. From the + New button.

2. Select Bank Deposit.

3. Choose the bank account where you’re getting the amount paid.

4. Select the Account to add the reimbursement to, and select the Date.

5. Enter the amount to reimburse.

6. Click the Save and close or Save and new button once you’re done.

Here’s an article you can read about how to handle a personal expense in a business account in QuickBooks Online: Pay for personal expenses from a business credit card or bank account. 

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