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jacelyn_tee
May 27, 2019
Question

Hi! How to bill a chargeable expense which was originally accounted for using journal entry?

  • May 27, 2019
  • 1 reply
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1 reply

AlexV
AlexV
May 27, 2019

Hi there, 

 

The Bills is used for bills to be paid later, while the Expense is for expenses that you paid on-the-spot.

 

Using Bills is perfect to accurately report your Accounts Payable.

 

Check this as your guide: Difference between bills and expenses.

 

Please let me know if you have other concerns.

J
jacelyn_teeAuthor
May 28, 2019
Hi AlexV (QuickBooks Team),
 
Thanks so much for the reply.  Nonetheless, it doesn't solve my problem yet.  Guess I may need to elaborate in more details so that you can understand the issue that I am facing.
 
The real scenario is as follows:
 
Company A (Holding Company) paid for staff salaries in Company B (Subsidiary) as the bank account in Company B was not set up yet.  Hence, the following journal entries in Company B's books using 'Journal' template:
 
Dr: Salaries and wages 
Cr:     Amount due to Company A (Holding Company)
 
Now, as one of the staffs in Company B was shared by the Subsidiary and another unrelated company, Company X on a 50-50 basis.  For instance, this staff earns $1k monthly.  So Company B needs to recharge and bill Company X $500 every month.
 
If the salaries and wages is booked through the 'Expense' or 'Bill' or 'Cheque' template, I can easily tick the 'Billable' column and generate the invoice to Company X accordingly.  But as the original expense was booked through the 'Journal' template, there is no such 'Billable' column to tick to recharge this expense.  So, it goes back to my query: How to bill a chargeable expense which was originally accounted for using journal entry?
 
Hope the above details illustrate well my query.  Look forward to your reply and thanks in advance again!
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