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June 20, 2023
Question

How do i record collecting money owed to my client and deducting my commission?

  • June 20, 2023
  • 1 reply
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I run a third party debt collections agency. I collect funds for my clients and deposit the funds into my business account I then subtract my commission from the total collected and then send the check the client. how do I record this in QuickBooks. Also should I have a separate account for clients funds only.

1 reply

June 20, 2023

I'm happy to help you record these funds in your QuickBooks Online.

 

First, make a bank deposit of two separate amounts. One for the collected funds and one for the commission. You can refer to the screenshot attached below together with the steps:

 

  1. Go to + New.
  2. Select Bank Deposit.
  3. From the Account ▼ dropdown, choose the account you want to put the money into.
  4. Select the checkbox for each transaction you want to combine.
  5. Make sure the total of the selected transactions matches your deposit slip. Use your deposit slip as a reference.
  6. Click Save and Close.

 

Then, record a cheque to send to the client. Make sure to use the same account you choose to make the bank deposit earlier. Here's how:

 

  1. Go to + New.
  2. Click Cheque.
  3. Choose the Payee from the dropdown ▼.
  4. From the Bank account dropdown ▼, select the account the cheque withdraws money from.
  5. Complete the cheque fields you need.
  6. Select the Print option.
  7. Click Save and close to close the cheque window. 



 

I also recommend consulting your accountant for further guidance on recording these funds, especially choosing the correct category the check should go. This way also, you can ensure your records are in tip-top shape.

 

You may visit these links to guide you on how to categorize your transactions and reconcile your account flawlessly:

 


The Community always welcomes you for further inquiries about transactions. Have a great day ahead!