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January 2, 2025
Question

Medical Billing and CC Invoices

  • January 2, 2025
  • 1 reply
  • 0 views

I want to understand the accounting impact of business transactions related to Doctors in private practice.

 

Scenarios:

1. Doctor treats patient in his office (outpatient) and gets paid on spot. That is Sales Receipts in QBO and no need for Customer in QBO.

 

2. Doctor admits patient to private hospital where he has visitation rights. Upon completion the doctor bills the patient.

 

3. Same as above but in this case the hospital will include the doctor's charges on the hospital bill to the patient (in that case the doctor sends the bill in patient name but addressed to the hospital). Is this correct?

 

4. The patient presents himself/herself to the hospital and demands to be treated by the specific private doctor. Hospital calls the doctor and the doctor treats the patient. So the Doctor bills the patient similar to 2 and 3 above. Is this correct. 

 

5. The hospital is giving ongoing treating to a patient and determines during the course if treatment that a specialist or private doctor's services is needed. The hospital resident doctor or nurse then calls the private doctor and the private doctor gives his services upon the hospital's request. Should the private doctor bill the hospital in this case? 

 

6. A person goes to the hospital and the hospital determines from the start that a private specialist is needed. It refers the case to private doctor who treats the patient. This is similar to 5 above. Should the doctor bill the hospital in this case?

 

7. The doctor admits his patient to the hospital. The patient is insured by an insurance company. The doctor has no existing or prior arrangement with the insurance company. Should the doctor bill the patient? 

 

8. The doctor admits the patient to the hospital. The patient is insured by an insurance company. The patient is required a pre-authorization from insurance company and so the doctor fills in the necessary forms. The doctor does not have any prior or existing arrangement or agreement with the insurance company. The insurance company approves the hospital admission. Should the doctor bill the patient or the insurance company in the case?

 

I would like to know is it possible in QBO to send invoices CC to different parties?

1 reply

January 2, 2025

Hello there, HAM9. I'm here to help ensure that you're connected with the appropriate support that can provide guidance on how to manage your transactions.

 

Regarding your initial concern, you are correct that the doctor will issue the bill in the patient's name. Check out this link for a comprehensive guide on how to manage and monitor your payables in your business: Learn the difference between bills, cheques, and expenses in QuickBooks Online

 

You can also send invoices and include other parties in the correspondence. Here's how:

 

  1. In your company, navigate to the Gear icon ⚙ and select Account and settings.
  2. Go to the Sales tab on the left panel and head to the Messages section to select Edit ✎.
  3. Enter the default email addresses in the Copy (Cc) new invoices to address field.
  4. Click Save and Done to keep the changes.

For additional information on how to email a sales form or report to various email addresses, please refer to this article. Email a sales form or report to multiple email addresses in QuickBooks Online.

 

For your other concerns, I suggest contacting an accountant who can guide managing these situations more effectively. This will help ensure your financial records and tax forms are accurate.

 

Moreover, feel free to explore the links below for advice on managing your transactions with customers and suppliers, along with tutorials for visual reference:

Stay in touch if you have other product-related concerns or questions handling your entries. We'll get back to help you the best that we can.