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R
rkoorapati
October 18, 2024
Question

quickbooks payroll & W2

  • October 18, 2024
  • 1 reply
  • 0 views

Hello,

Can somone shed light on how quickbooks payroll works? Can I have my employees W2 maintained using quickbooks payroll module? Can we pay employee deductions towards taxes (IRS and State) directly via payroll module?

 

Please assist.

 

Thanks,

Ravi Koorapati

    1 reply

    J
    JoanaC
    October 18, 2024

    I'm happy to share more information about QuickBooks Payroll, rkoorapati.
     

    We can manage and maintain your employees' W-2 forms and pay the deductions for IRS and state taxes. To add an employee to the W-2 form, follow these steps: 

     

    1. Go to Payroll, then Employees.
    2. Select Add an employee.
    3. Add your employee’s name and email address. If you want them to enter their own personal, tax, and banking info, select Yes, allow employee to enter their tax and banking info in Workforce. QuickBooks will automatically email them an invite to QuickBooks Workforce. Your employee can enter their address, Social Security number, W-4, and banking info.
    4. Select Add employee. 
    5. Select Start or Edit to any section to add the remaining employee info.
    6. Hit Save.

     

    Additionally, check out these articles for filing your forms: 

     

     

    The Community is here 24/7 to assist you if you still have questions about your payroll. Have a great day, and take care. 

    R
    rkoorapatiAuthor
    October 18, 2024

    Thank you so much.

    It is possible to have each employee on a different pay period (weekly, monthly, etc,). Correct? 

    Does payroll has a feature to directly pay the deductions to IRS, medicare, and State taxes on quarterly basis?

    On an annual basis can I generate W-2 for all employees with no additional cost?

     

    Thanks,

    Ravi Koorapati

    JenoP
    JenoP
    October 18, 2024

    You're absolutely right, Ravi. QuickBooks Online offers the flexibility to create and assign unique pay periods for individual employees. 

     

    This feature is particularly beneficial for businesses with workers on different payment schedules. Allow me to share all the details with you. Here's how: 

     

    1. Go to the Payroll menu and proceed to the Employees tab.
    2. Select an employee and click on it to open the profile.
    3. Scroll-down to the Employment details, then click Edit.
    4. Look for Pay schedule, then click the dropdown, and then select + Add pay schedule.
    5. Fill out the appropriate fields. 
    6. Click Save.

     

    Let me share these articles for additional details about pay schedules as well as managing employee details in QBO: 

     

     

    You can also send your tax payments to the IRS and state agencies using the e-payment feature. You can use this article as a guide on how to activate it:

     


    Regarding your inquiry about W2s and other tax forms, these are included in your payroll subscription at no extra charge. As long as your account remains active, you'll have access to these payroll tax forms within QBO. For more information, please see these articles:

     


    For those just starting with payroll in QBO, we've prepared comprehensive guides to help you navigate the setup process:

     

     

    These resources provide step-by-step instructions and valuable insights to ensure a smooth payroll implementation.

     

    The QuickBooks Team is always here to assist you with any questions or concerns you may have about the payroll feature or any other aspect of the software. We encourage you to reach out whenever you need clarification or additional support. 

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