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H
harryr
March 27, 2025
Question

Rule to assign class to an expense

  • March 27, 2025
  • 1 reply
  • 0 views

I'm trying to create a rule in Quickbooks Online that will assign a class to an expense downloaded from PauPal based on the amount of the expense. For an expense over a certain amount, the expense (in this case, paypal fees) would be assigned to one class. And for an expense less than a certain amount, it would be assigned to a different class. I've tried various options, including designating specific amounts rather than above and below, but none of them work. I noticed that the rules include a minus sign in front of the amount (picture attached). I tried adding a ,minus sign to the rule, thinking Quickbooks can't figure out how to deal with this situation, but that is not allowed.

 

Any ideas?

Thanks.


1 reply

R
RhoiceW
March 27, 2025

It's normal to see a negative sign in the amount when creating a rule for money-out transactions, Harry. Let me provide some information to help you achieve this.

 

Firstly, ensure that you configure the details accurately when creating bank rules in QuickBooks Online (QBO). While setting up a new rule, you can adjust it based on the information from the downloaded PayPal feed in your account.

 

If the issue continues, please provide screenshots of the downloaded PayPal transactions. This will help us understand the issue visually.

Please note that when sending a screenshot, avoid adding your personal information for security purposes.

 

Feel free to refer to this article for detailed steps in setting up bank rules in QBO.

 

Furthermore, you may reconcile your transactions once categorized to make them balanced and accurate.

 

Let me know if you still have concerns about bank rules, Harry. Don't hesitate to reply. We're here to assist you.

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