Skip to main content
J
jbillingsley
October 23, 2024
Question

Starting a New Company Data File

  • October 23, 2024
  • 2 replies
  • 0 views

We have been using QB since 1999.   We have been using the desk top version Enterprise Solutions for about 15 years.  We have over 4000 inventory items and 500 customers, so the file gets large quickly.   We have started over with new company files 3 time in the past and it is always a pain because of the number inventory items and customer.  We need to start a few data file for 2025 since the current file is over 2.8g.

 

We would like to make a copy of the current file, then erase all transactions in the new copy, leaving the info for each inventory item, customer and vendor.   We would then simply just do a journal entry for opening balances.

 

Is there a way to quickly delete all transaction from a QB file?     

 

2 replies

C
Chrea
October 23, 2024

You can use the Condense Data utility to do so.

M
MirriamM
October 23, 2024

Hi there, jbillingsley!

 

I'm here to assist you in setting up a new company file containing inventory items, customer details, and vendor information.

 

The simplest method to create the new company file with all the necessary information is to export the lists from the original company file and then import them into the new company file.
 

You have various options for importing and exporting information in QuickBooks, such as:

 

  • Utilizing MS Excel
  • Using CSV files
  • Importing and exporting invoice and other form templates
  • Importing and exporting IIFs
  • Importing bank transactions with Web Connect files
  • Sending journal entries back and forth with your accountant
  • Exporting your file for your accountant and importing accountant changes
  • Importing batch transactions from your accountant

 

For further information on importing or exporting your data, you can refer to this article: Import and export data in QuickBooks Desktop.

 

Feel free to ask if you have any more questions, jbillingsley. I'm always here to help.

Terms & ConditionsAccessibility statement