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C
cassia
May 8, 2020
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Billable by default checkbox for employees

  • May 8, 2020
  • 2 replies
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I'm using time entries in QBO to track billable time for employees.  Some employees have the billable checkbox checked by default and some don't.  I can't find the employee billable by default checkbox anywhere in the employee setup.  How can I make all employee time billable by default?

Best answer by AddieC

Hello, 

 

Creating time entries in QuickBooks Online makes it so simple to keep track of the hours worked by your employee. You have to option to make this time cost billable to your customer with the click of a button. I'd be happy to explain why some of your employees are defaulted to appear as Billable, while others may not be.

 

This is based off of the employee's previous time activity. If you used the Billable field last time you created a time activity, this will remain checked off for the next one you create. If you check off the box for Billable, this setting will remain the same moving forward. 


For more information about single time activities, take a look at this article: Enter a single time activity timesheet.

 

I hope this helps make sense of this setting. If you have any other questions or concerns, please reach out to our tech support team for further assistance. 

 

Cheers. 

 

2 replies

AddieC
AddieCAnswer
May 8, 2020

Hello, 

 

Creating time entries in QuickBooks Online makes it so simple to keep track of the hours worked by your employee. You have to option to make this time cost billable to your customer with the click of a button. I'd be happy to explain why some of your employees are defaulted to appear as Billable, while others may not be.

 

This is based off of the employee's previous time activity. If you used the Billable field last time you created a time activity, this will remain checked off for the next one you create. If you check off the box for Billable, this setting will remain the same moving forward. 


For more information about single time activities, take a look at this article: Enter a single time activity timesheet.

 

I hope this helps make sense of this setting. If you have any other questions or concerns, please reach out to our tech support team for further assistance. 

 

Cheers. 

 

C
cassiaAuthor
May 8, 2020

Got it!  Thank you!

J
jemaldonado
April 21, 2021

How do I set all employee time to billable by default, to eliminate the billable option in the Time app?  I am syncing to desktop version of QB Enterprise.

L
LauraAB
April 21, 2021

Hello jemaldonado,

 

Being able to set defaults for your books is a great way to save time, so I can appreciate wanting to set a default for your time tracking entries in QuickBooks Enterprise so you don't have to manually check the option each time. I can show you how it's done so you can minimize the amount of work you're completing in your books.

 

In QuickBooks Desktop, including Enterprise, there's a setting you can toggle in your company file's Preferences to mark all time as billable. Here's are the steps to follow.

  1. Click Edit from the top menu.
  2. Choose Preferences.
  3. Select the Time & Expenses menu.
  4. Click the Company Preferences tab.
  5. Use the Time Tracking section to edit those preferences.
  6. Check the box Mark all time entries as billable.
  7. Click OK to save the setting.

Now, the next time you create a time tracking entry, the billable option will automatically be selected when you begin to fill in the details. As for how this will work with the app you're using, I recommend consulting that app's team to ensure that this will work the way you're expecting it to. If you're using QuickBooks Time, check out these articles to learn more about the integration.

I hope this has helped! I wish you the best with this. :)

J
jemaldonado
April 21, 2021

Not helpful, those boxes were already checked. I would like there to be no billable option in the Time Card app, just have it all default to billable.

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