Question

How can I delete or remove pay types and deductions from payroll that I don't want or have never used?

Forum|Forum|7 years ago
August 13, 2019
33 replies
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Original commenter did not share additional details

QuickBooks Online

J

JamesM

Hi there,

Good to hear from you again. I'd be glad to show you how to delete pay types and deductions from QuickBooks Online.

In order to accomplish this, you'll need to follow the steps below:

Select the Gear icon on the Toolbar, then Payroll Settings.
Navigate to the options under Payroll
Select Deductions/Contributions.
Select Edit on the one you'd like to delete.
Select Delete and you won't see that option again on your payroll going forward.

Give this a try and let me know how you make out. I'll be on standby in case you need further assistance.

C

CMP1035Author

Ok that works for deductions what about Pay Types

AddieC

Thanks for reaching back out, CMP1035.

The pay type options will differ between each employee you have set up in your account. For instance, employee A might have Sick Pay, Commission, and Reimbursement pay types set up, but employee B might just have Sick Pay as an option.

To remove the additional pay types you no longer use, you'll have to edit this for each employee.

Here's what you'll do:

1. Click the Employees tab on the left navigation menu.

2. Click an employee's name and select the Pencil icon next to Pay.

3. Next to Question 3, click the small Pencil icon.

4. Uncheck any unnecessary pay types.

5. Click Save.

That's all there is to it. Let me know if you have any other questions.

M

Mabel_BC

I'm guessing that QBO hasn't fixed this problem in the last 2 years--not being able delete a Pay Type entirely (not just within an employee's pay info). The reason I'm interested in this is because we used to give an employee a $10 Cellphone Allowance (Pay Type) which was mapped to Telephone Expense. We stopped doing that, so I un-selected it from her pay info. However, every paycheque, I still see $0 in Telephone Expense for her in the G/L. I'm thinking/hoping that deleting the Pay Type will solve this problem. I guess I'll be adding another item in the Feedback!

T

Trish_T

Hi Mabel_BC,

Having the option to remove pay types so they no longer appear, is a great way to minimize unnecessary fields when running payroll. In QuickBooks Online, you can do this effortlessly. I'd be happy to assist you with this.

To remove the pay item from an employee, follow these steps:

1. From the left menu select Payroll and then Employees

2. Choose the Employee and then Edit

3. Scroll down to #6 are there any contributions/deductions

4. If you see the item name, click on Add/Edit deductions

5. Click on the Delete (trash can) icon to delete it

6. When complete, hit Done

You're ready to delete the contribution/deduction from your books. Here's how:

1. Go to the Gear in the top right and select Payroll Settings

2. Select Deductions/Contributions

3. Locate the item in the list and hit Edit

4. Click on Delete

Note: You'll only have the option to delete an item if it's not attached to any employees. If it's been applied to others, their name(s) will be shown in blue. Follow the steps to remove the item from any other employees as necessary.

If you have any additional questions, feel free to reach out. We'd love to help!

M

Mabel_BC

Hi Trish, Thanks for your instructions. However, the item I want to delete is not in #6. It's in #4 Other types of pay (cellphone reimbursement). I can un-select it from their pay profile, but $0 still appears in the general ledger for telephone expense. I want to just delete the entire Pay Type "Cellphone reimbursement". That should solve the problem, but I cannot.

E

ed-w

Who would ever want to delete an unused Pay Type? 🙄

It's rare that I've encountered a product worse than Quickbooks...

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