How do I cancel an employee payment from a file with multiple employees?

Hi there,

I appreciate you reaching out to the Community. I'd be happy to share more information about canceling an employee payment using QuickBooks.

QuickBooks is a powerful program which allows you to streamline your business. If you're referring to deleting a pay cheque, here's how: 

1. Go to Employees.
2. Under the Run payroll button, select Pay cheque list.
3. Select the cheque to delete and click Delete.
4. When prompted to confirm the action, select Yes or No.

Here are some key points to consider:

• You cannot undo a pay cheque deletion. To restore a pay cheque, you would need to recreate it.
• Voiding a pay cheque dos not reverse money movement if the cheque was provided to the employee. This process only adjusts your payroll records for accounting purposes. You generally need to have the employee reimburse you for the net pay amount.
• There are several items to be aware of when deleting pay cheques in prior periods (that is, in prior quarters for which you have already paid taxes and filed forms):
  • It will change your tax liabilities for those periods. You may owe additional late tax payments that are subject to penalty and interest. You may also need to prepare and file amended forms, which is not supported by QuickBooks Online.
  • If you intend to delete pay cheques and then re-enter them, you may be blocked from performing the re-entry yourself. In that circumstance, Payroll Support would need to do it for you.
  • If you intend to delete pay cheques for a prior year, you will need to prepare and file amended annual forms.

For more information on this, check out this helpful article here: How to delete a pay cheque. 

Give this a try and if you have questions, I recommend contacting our support team using this link. Otherwise, feel free to leave a comment below. I'll be on standby.