How do I enter an emplyee cash advance. After I have written his paycheck.

Hi Cathie,

Welcome back to the QuickBooks Community. It sounds like you've already been searching and found the article for how to record the advance repayment in the QuickBooks Online Payroll module. For recording the advance before the repayment, there are a few options you can consider. I'll outline them below.

The amount given to the employee outside of payroll can be recorded in a few ways, such as with an expense, cheque, or even a journal entry in your books. That way, you can record the money out of your account to your employee before the payroll entry that shows the repayment of the advance. On expense-type transactions, you can even indicate the type of payment made to the employee, meaning cash, cheque, or otherwise.

If you're not sure which of these is the best option for you, which account to allocate the expense to, or how to balance the expense and liability accounts afterward, I recommend consulting an accountant. Using the My Accountant tab, you can invite your accountant to be a user on your account or you can use the Find a pro to help button to find an accountant near you who can help with your QuickBooks entries. Accountants are trained to understand how accounts interact with each other and what you can do to balance them out when needed.

I hope you enjoy the rest of your day!