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Diane18
May 21, 2020
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How do I re-instate an employee who was laid off due to COVID?

  • May 21, 2020
  • 1 reply
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We laid off 3 employees on March 27 (last day of work) and one of them came back on May 18.  In the Edit Employee, do I change the hire date to May 18?

Best answer by Diane18

Great follow-up question, Diane18. You're correct in your thoughts that QuickBooks will remove the original start date. If you're hoping to track both start dates in your books, you can create a new employee profile rather than reactivating the previous one. This can once again be done from the Employee Centre. This time click New Employee.

 

Keep in mind that QuickBooks only lets you use a name once, so if you're setting up a second employee profile for this person, it'll mean adding a middle initial or something else to differentiate the profile. Here's what the QuickBooks Desktop warning message suggests.

 

 

I hope that helps!


Thanks Laura.  I was looking around the Employee Menu to see how I could do it.  When I single click an employee's name in the Employee Centre, I can add a Note so that's where I put the original hire date, laid off date, and re-hire date for future reference.

1 reply

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LauraAB
May 21, 2020

Hello again, Diane18,

 

I'm glad to hear that you've been able to rehire an employee this month. I know that the current situation has meant a lot of changes for many businesses and I hope you and your employees are able to start working more again moving forward. I'll help you with your hire date in QuickBooks Desktop.

 

I know how important it is for both you and your employee to make sure the correct date is entered as it helps keep both of your records straight. In this case, you'll want to change the hire date to whatever the date was that the employee was hired back. So if that was May 18th, then yes, that's the date you'll want to input on the employee profile in the program.

 

It sounds like you're familiar with how to access the Edit Employee window, but just in case, here are the steps.

  1. Select Employees from the top menu.
  2. Choose Employee Centre.
  3. Click the Active Employees drop-down and change it to Released Employees.
  4. Double-click the employee name to bring up the Edit Employee window.

From there, you can edit the details as needed. Give that a shot and let me know if you have further questions. See you next time. :)

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Diane18Author
May 21, 2020

Thank you Laura.  Once I change the start date, does the original hire date get totally deleted?  How would I keep track of his original hire date on QB?

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LauraAB
May 21, 2020

Great follow-up question, Diane18. You're correct in your thoughts that QuickBooks will remove the original start date. If you're hoping to track both start dates in your books, you can create a new employee profile rather than reactivating the previous one. This can once again be done from the Employee Centre. This time click New Employee.

 

Keep in mind that QuickBooks only lets you use a name once, so if you're setting up a second employee profile for this person, it'll mean adding a middle initial or something else to differentiate the profile. Here's what the QuickBooks Desktop warning message suggests.

 

 

I hope that helps!

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